Administrative Assistant - Montréal, Canada - Immervision

Immervision

Verified Company

Montréal, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

About Immervision
**What you'll do

Responsibilities:

Greet visitors at the front desk, answer their inquiries and provide general information
Handle shipments and custom documentations
Prepare and book travel arrangements (flights, hotel, restaurants etc.)
Assist with all travel documentations (visas, immigration, work permit, invitation letter etc.)
Organize and coordinate officerelated event
Coordinate documents signature with Adobe Acrobat
Support the accounting department in the preparation of purchase orders, deposits
Complete and review all expense claims
Collaborate with various departments to ensure effective communication and smooth workflow
Assist with the recruitment process (job postings)
Support HR in onboarding new employees, maintaining personnel records, and coordinating employee events
Update and maintain office policies and procedures
Manage and support all electronicsrelated devices and services (mobile phone, printer, telephone etc.)
Responsible for office supplies (stationery, coffee, milk, etc.)
Assist in the overall interface of the office (furniture, workspace arrangement etc.)
Handle office emergencies (power outages, internet disruption etc.)

Desired Experience:

5+ years of previous experience in an administrative or office support role
Strong written and verbal communication skills are essential
The ability to manage multiple tasks, prioritize work, and meet deadlines is crucial
The ability to think on your feet and find solutions is valuable
The ability to adapt to changes in tasks, priorities, and procedures is important