Events Operations Coordinator - Victoria, Canada - University of Victoria

University of Victoria

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organizational Unit- University of Victoria -> Student Affairs -> Athletics and Recreational Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 6 December 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE

.0- Salary Grade- $67, $87, Additional Posting Information Salary posted will be pro-rated based on FTE- Classification- SG9- Employee Group:

PEA
Regular
# of Hires Needed
1
Category
Sports and Recreation
About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world
class research and commitment to civic engagement.

The salary range for this position is:

Recruitment range:
$67,040- $73,911 starting salary determined by the PEA Collective Agreement.

Performance range:
starting salary to max of $87,175 is available through annual performance increases.

Job SummaryReporting to the Associate Director, Marketing Engagement and Programs, the Vikes Events Operations Coordinator is responsible for coordinating the operations of the varsity athletic events program. Responsibilities include events such as Vikes varsity home regular season, exhibition games, champion tournaments, centennial stadium track events and programs, marquee annual events, 3rd party events, etc.

In the coordination of events, this position provides formal supervision and leadership development to students and community event staff and volunteers.

Due to the facility hours of operation and events/activities, this position requires stamina and willingness to work flexible hours including evenings and weekends in direct support of the department's event offerings.

Job RequirementsUndergraduate degree and 3 years' event experience

Experience must include:

Event planning and delivery
Supervision of event staff and/or volunteers
Retail (concession, merchandise) and alcohol sales and activities (e.g. merchandise, concession, planning and sales)
Navigating and using standard office equipment and software including MS office, spreadsheets and relevant database(s).

Knowledge requirements include:
(some examples include)

Event management best practices
Budget development and administration
Contract requirements and development
Event security

Equivalent combinations of training, education and/or experience may be considered.

Competency requirements include:

Excellent analytical, critical thinking and problem solving skills
Superior communication skills, both written and verbal
Ability to build and maintain productive working relationships with all stakeholders
Ability to work independently and collaboratively in a team environment
Proven track record achieving project goals on time and produce deliverables of a high quality
Ability to work effectively with a diverse population and with all levels of university personnel
Demonstrated administrative and organizational skills
Demonstrated leadership, supervisory skills and the ability to inspire a team

Assets or Preferences:

Preference may be given to work experience gained in a postsecondary, athletics and recreation or similar organization and environment.
Experience with sports marketing environment considered an asset.

We acknowledge and respect the Lək̓wəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓wəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.