Project Management Office Specialist - Toronto - Toronto Transit Commission

Description

JOB INFORMATION

Requisition ID: 11693

Number of Vacancies: 2

Department: Project Management Office Project Controls & Risk

Salary Information: $111, $138,975.20

Pay Scale Group: 10SA

Employment Type: Regular

Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day

Posted On: August 25, 2025

Last Day to Apply: September 5, 2025

Reports to: Director, Project Controls & Risk Project Management Office

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC's legacy of delivering service to hundreds of millions of customers a year. The TTC's new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on

Career Opportunity

Looking for a new opportunity? We are looking for a Project Management Office Specialist to join our team

What You Will Do

• Report to the Director, Project Controls & Risk
• Manage the Enterprise Project Controls and Management System (EPCM) – Contruent (formerly ARES PRISM)
• Serve as EPCM system administrator and superuser, responsible for system updates, maintenance, configuration, user setup, access control, security, and dictionary management
• Initiate project controls and archive projects in the EPCM
• Develop and support a community of practice by sharing best practices, providing guidance, troubleshooting issues, and proposing solutions
• Ensure system data integrity and reporting accuracy across capital projects
• Develop custom dashboards and reports for enterprise KPIs, cost analysis, variance tracking, and Integrated Change Management (e.g., ratio by change type)
• Compile lessons learned during project close-out
• Monitor PMO and ECE enterprise reporting alignment with TTC Finance/PfMO reporting requirements
• Cross-reference data across multiple systems to ensure reporting consistency
• Ensure that PMO procedures and activities are aligned with other TTC Groups, Departments and Sections, as required.
• Collaborate with ECE staff, TTC departments, external agencies, and subject matter experts to understand corporate directives, standards, tools, and data sources
• Assess and coordinate reviews of internal and external documents for accuracy and approval
• Maintain document revisions and implement changes with a focus on quality and data management
• Develop and deliver training programs related to PMO Governing Documents

What Skills Do You Bring

• Demonstrate appropriate and effective interpersonal communications through various media
• Understand and apply administrative policies, processes, and procedures
• Use office technology, software and applications

What Qualifications Do You Bring

• Completion of a post-secondary college diploma or university degree in a related discipline (e.g., technical or business)
• Hands on user experience with Enterprise Project Controls and Management System (e.g. Contruent or similar)
• A minimum of 2+ years of project controls experience and knowledge of project controls principles
• Proficiency in reviewing and analyzing portfolio-level data
• Experience using Power BI or similar tools for custom reporting
• Experience in leading, facilitating, and coordinating process modeling and developing governance documents
• Strong research, analytical and problem-solving skills
• Strong organizational and multi-tasking abilities with attention to detail
• Project Management Office (PMO) setting is an asset.
• Project Management Professional (PMP) certification is an asset
• Familiarity with relevant legislation, standards, and codes
• Excellent client management, communication, and conflict resolution skills
• Proficiency in Microsoft Office applications

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive benefits package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at Any information received related to an accommodation will be addressed confidentially.

The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.