Executive Assistant - Hamilton, Canada - American Iron and Metal

American Iron and Metal

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide.

We have continued to prosper for the last eight decades (we just celebrated our 86th birthday) thanks to the dedication of our employees and the ongoing trust and support of our customers.

We take pride in doing good things for the environment to help create a greener, more sustainable future for all.

Job Description:

Reporting to the Vice President of Operations, the Executive Assistant role at AIM provides administrative support to key leaders, manages travel and entertainment resources, and performs other office managerial functions as required.

Administrative support to key leaders

Prepares correspondence, memos, and takes meeting notes as required
Manages calendars for key leaders, including scheduling meetings with clients and other visitors
Distributes mail, and answers and phone calls
May be required to conduct research on certain managerial items

Travel and entertainment resource management

Makes travel and accommodation arrangements for management team
Completes and submits management team expense reports
Plans entertainment for clients
Plans and manages the use of business assets (condos, fishing camps, etc.)
May plan and schedule employee activities and events

Office Management

Keeps offices organized (e.g., archiving, filing, etc.)
Manages office supplies, ensuring sufficient quantity is on hand
Maintains files
May oversee other office staff

Other duties as required

Qualifications:

College Diploma, or High School Diploma with relevant experience
Minimum of five (3) years of relevant experience in a similar role
Professional level communication skills
Excellent computer skills with an indepth knowledge of all Microsoft 365 programs (Outlook, Word, Excel and PowerPoint)

Dedicated/hardworking:
able to treat work as a top priority; oriented towards execution and solution finding

Customer service oriented:
able to anticipate and react to customer needs; eager to provide unparalleled service with a positive attitude

Organized:
able to keep multiple projects running at the same time; able to meet deadlines

Autonomous:
able to operate with mínimal steering

Trustworthy:
can anticipate risks and ensure their management; actively seek solutions to potential problems

Professional/Discreet:
understands the importance of maintaining confidentiality and limiting information to only those people who need to know it

Courageous/Resilient:
Able to tolerate stress and ambiguity; ability to ask questions and participate in decisions

Flexible:
available to work outside normal working hours as needed

Additional Information