Recruitment Coordinator - Whitby, Canada - Durham District School Board

Durham District School Board

Verified Company

Whitby, Canada

9 hours ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Title:
Recruitment Coordinator - This is a temporary contract position until December 2023

Reports to:
Recruitment and Supply Support Services Manager

Department:
People and Culture

Job Purpose

Provides efficient, timely and responsive administrative support to the Recruitment Team.

Supports consistent, fair, and equitable employment practices within the scope of recruitment and selection functions within the Durham District School Board.

Accountabilities

PROVIDE ADMINISTRATIVE SUPPORT:
Assist in the daily operations of the Recruitment function. Provide a wide range of administrative and logístical support.

Respond to calls, requests or inquiries from applicants, administrators and staff members and ensure that requests for action and appropriate information are responded to and acted on and replied to in a timely manner.

Create various templates and correspondence for the division, manage access requests to the applicant tracking system and guide employees and the public about legislations and procedures regarding the recruitment process.

Collect and monitor statistics/data regarding various aspects of the Board's recruitment processes.

SUPPORT RECRUITMENT PROCESS:

Monitor and support the Board's recruitment and selection processes, update interview results and ensure that applicant databases are current.

Coordinate, schedule and monitor interviews, practicums and background checks (including reference check process).

CONTRIBUTE TO CONTINUOUS IMPROVEMENT:

Identify, collaborate and discuss opportunities for continuous improvement and sustainability of systems, processes and practices within the Recruitment function considering productivity improvement and DDSB's commitment to equitable hiring practices.

RECRUITMENT EVENTS:

Participation in various recruitment events (online, off-site, may include occasional week-ends and evenings).Assist with the planning, tracking and logistics of Recruitment events.

Ensure any required materials, supplies, equipment, and locations are arranged and prepared in advance, and review all materials prior to the delivery of a program.

Adjust schedules and make contingency plans as necessary. Communicate with relevant staff/resources/vendors to coordinate, schedule, and plan as necessary.

STUDENT PLACEMENTS PROCESSES:

Receive placement requests from Placement Officers from various Colleges and Universities seeking to secure student in placements in our schools throughout the year.

Review requests to ensure all details are accurate and complete and identify a placement match and manage the necessary communication process.

Other duties as assigned

Knowledge and Skills

Time management, planning and organizational skills. Ability to prioritize work load.

Experience working in a fast-paced environment with high volumes

Sound judgement and ability to multi-task

Advanced computer proficiency in Microsoft Office Suite (Word, Excel and PowerPoint), online Google tools, comfortable with emerging technology.

Experience working with an applicant tracking system.

Ability to work independently and in a team environment

Exceptional written and oral communication skills

Education and Experience

Education

Completion of post-secondary program in Human Resources (or related discipline) or a combination of education, training and experience deemed to be equivalent.

Experience

2 years experience working in a Recruitment/HR team required

2 years HR Administration experience required

1-2 years Customer Service Experience

The DDSB is committed to equity and inclusion in the recruitment and hiring of qualified staff and to:
Providing learning and working environments, services and workplaces that are welcoming, respectful, safe, inclusive, equitable, accessible and free from discrimination

Meeting its legal requirements under the Human Rights Code to accommodate Human Rights Code related needs and to proactively identify, address and prevent potential discrimination and harassment.

The DDSB will implement fair, consistent and transparent hiring procedures and practices to attract, recruit and retain a qualified and diverse work force that:
Reflects the diverse communities the DDSB serves and of Ontario

Has the knowledge, skills, attributes and lived and other experiences to best support students and to effectively respond to the diverse identities, strengths, needs and experiences of DDSB communities.

To support these commitments, the DDSB, will also consider:
Applicants' additional work and other experiences, skills, backgrounds and lived experiences that may contribute to the success of this position

Hiring staff from under-represented groups to better reflect the diverse communities the DDSB serves.

The DDSB is also committed to providing accommodation and barrier-free and accessible employment in compliance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).

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