Administrative Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/16/2023

Req ID: 30297

Faculty/Division:
Faculty of Applied Science & Engineering

Department:
Department of Electrical & Computer Engineering

Campus:
St. George (Downtown Toronto)

Position Number:

About us:

The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada's top-ranked ECE department, and one of the country's largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 800 graduate students.

Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers from across the country.

ECE is a hotbed of research commercialization and new inventions at the University of Toronto. With this department, you will work at the heart of the most rapidly developing technologies humankind has ever seen.

Your opportunity:

Under general direction of the Manager, Administrative Services & Research, the incumbent is responsible for the financial and payroll administration of research accounts for principal investigators, processing payment transactions, auditing monthly statements to ensure the accuracy of documents processed, resolving discrepancies and assisting professors with their expenditure planning, including handling correspondence.

Your responsibilities will include:

Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
Tracking the financial status of accounts
Processing payroll
Processing expense reimbursements
Overseeing daytoday operational needs of the unit

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Minimum three years relevant financial and administrative experience in an autonomous, decision‐making position, preferably in a University environment
Experience with financial and / or human resources information systems
Excellent computer skills, including Excel (including creating and manipulating spreadsheets, working with formulas), Word (including word‐processing and preparation of documents of varying complexity), and Outlook
Demonstrated knowledge of financial processing and skilled at resolving discrepancies
Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment
Strong demonstrated understanding of financial accounting principles
Strong verbal and written communication skills
Excellent organizational, prioritization and time management skills in order to meet competing deadlines
Strong attention to detail
Proven commitment to providing a high level of service and to take initiative in identifying and resolving issues

To be successful in this role you will be:

Accountable
Diligent
Efficient
Organized
Procedural
Resourceful
Tactful

Closing Date: 03/24/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Finance/Budget/Planning/Audit

**Lived Experience Statement