Administrative Coordinator - Toronto, Canada - Halyard Inc.

Halyard Inc.

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Halyard is a highly skilled multidisciplinary engineering company with services including: site studies, design, procurement, cost control, program management, implementation, construction management, and commissioning predominately in the mining, minerals processing, and utilities sectors.

We are currently seeking an Administrative Coordinator to provide daily administrative support to operational leadership, and project delivery teams.

Reporting to the COO, you will be performing a range of duties, including but not limited to:

General Administrative & Documentation Support

Provide daily administrative support to Operational Leadership and project delivery team members
Develop, professionalize, and reformat company documents based on templates, some of a highly confidential/sensitive nature, with high degree of speed and accuracy
Help to build and maintain Vendor Information database and Technical Documents database and
Support a number of Strategic Objectives by updating files and holding the owners accountable for updates (biannual CV updates, consistent company branding etc.)
Copy and distribute internal and external communications
Coordinate travel arrangements, conference registrations, and client events, as required
Assist in the processing Travel and Expense Reports

Office Coordination & Technology Support

Liaise between various internal and external entities to coordinate of office supplies, kitchen supplies, office access, and technologies
Help to ensure daily functions of the office are smooth and consistent
Provide support in organizing all hand meetings, client meetings, and other events as required, including catering needs
Manage visitor/guest access and processes
Coordinating with our IT managed services provider

Required Skills, Knowledge, and Abilities

Minimum 3 years Business Administration experience working with a leadership team
Detail oriented
Strong English language writing, editing, and proof reading skills, including business writing
Strong organizational / time management skills with an ability to handle multiple tasks and effectively balance priorities
A selfstarter with strong ability to work independently with mínimal supervision
Proficient with Microsoft Office tools, specifically SharePoint, OneDrive, Outlook, Teams, and Microsoft Office (Word, Excel, PowerPoint, etc.)
Strong aptitude and interest for learning new technologies
Knowledge in formal documentation formatting, filing, and tracking techniques
Ability to maintain confidential and sensitive information with diplomacy
Excellent interpersonal, communication, and problem solving skills
Possesses strong decisionmaking ability
Experience with organizing and coordinating formal meetings
Knowledge of business travel & demonstrated experience in travel planning

The above statements reflect the general details considered necessary to describe the principal functions of the job identified.

They shall not be constructed as a detailed description of all the work requirements that may be inherent in the job.

Employees will be expected to follow the direction of their supervisor and perform the assigned work that the Company deems them qualified to perform, in accordance with the Company's values, job performance and key behaviour expectations.