Executive Assistant - Edmonton, Canada - Civida

Civida

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About us
We are professional and agile.

Our work environment includes:

Modern office setting
Food provided

At
Civida _(formerly known as Capital Region Housing)_, HOME is our focus.

We are the largest provider of social and affordable housing in the Edmonton area, managing over 4,500 social housing rental units and over 700 near market housing rental units.

We offer both townhouses and apartments throughout the city. We welcome the opportunity to provide our families and individuals with a safe and secure place to call home. Visit Cividafor more information.

We are currently looking for two Executive Assistants (EA) to join our team.

The EA is responsible for the daily organization and coordination of operations within the senior leadership offices and is the main point of contact for administrative services and meeting logistics.

This position supports our Vice Presidents and plays a significant role in achieving Civida's short and long-term strategic goals through establishing and maintaining effective relationships and providing excellent service.

Key Responsibilities:

Coordinates and maintains multiple calendars and schedules using knowledge of priorities and relationships to respond to, coordinate, and follow through on requests for meetings
Coordinates and organizes daily schedules utilizing Microsoft One Note, ensures appropriate background materials are prepared in advance of meetings.
Collects and prioritizes discussion items for leadership meetings, prepares agendas, creates meeting minutes, and finalizes meeting packages.
Follows up on action items and commitments made from Executive Leadership team and staff meetings
Assists with department meetings including scheduling meetings, tracking deadlines, ensuring meeting materials are available, preparing meeting agendas, recording and distributing meeting minutes as required.
Liaises with Executive Assistant to the Chief Executive Officer (CEO) and other EAs to ensure effective information flow to and from the Senior Leadership Offices.
Reviews, sorts and prioritizes all incoming correspondence and mail.
Coordinates with other internal stakeholders for information or requirements of the Senior Leadership Officers.
Drafts general correspondence for signature as required and reviews all documentation for signature.
Prepares presentations and materials as required.

Qualifications:

Diploma in Business, Administration, or related discipline required. Certificate plus experience may be considered.
Minimum 4 to 5 years' experience in a Senior Administrative Assistant role working with Executives is required; preferably in nonprofit and/or public sector.
Experience working with Boards is required.
Experience supporting C-Level Executives is considered an asset.
Knowledge/experience in finance is considered an asset.
Exceptional computer skills and excellent knowledge of MS Office Products
Exceptional written and oral communication skills.
Excellent resourcefulness, initiative and professionalism.
Able to build and maintain lasting relationships with corporate departments and key external stakeholders.
Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
Strong attention to detail in all areas of work.
Ability to work hours outside of regular office hours as required including weekends when necessary.
Access to a vehicle is required.

We thank all applicants for their interest. Only individuals selected for interviews will be contacted. The successful applicant will be required to undergo a Police Information Check.

Job Type:
Permanent

Benefits: