Executive Assistant - Vancouver, Canada - Dassault Systèmes

Dassault Systèmes

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Imagine new horizons

Do you enjoy a challenge? At Dassault Systèmes, we empower our employees and support their passion to change the world and create the future Shape your career with 3DS:

The challenges ahead:

We are seeking to recruit an Executive Administrative Assistant for a one-year contract position.

The Executive Assistant will be responsible for supporting the daily operations of the GEOVIA CFO and VP of Sales and Services based in Vancouver, as well as supporting specific projects with the Brand CEO EA.

This role will be responsible for a variety of tasks requiring a high degree of independent thought, judgment, discretion and confidentiality

What will your role be?:

Be the "goto" person "intheknow" to facilitate communication and solutions for the executive, team and 3DS customers
Arrange and maintain complex and dynamic schedules for Senior leaders, visiting customers, partners, mergers & acquisitions targets, and guests
Act as a liaison for and with executives, including internal and external clients
Anticipate needs and realign personal agenda to reach goals
Coordinate extensive worldwide travel arrangements
Reconcile and process expense reports
Manage departmental expenses through eProcurement systems
Coordinate executive presentations
Participate in internal and external events; and/or provide support for largescale events
Setup processes and cascade process information throughout the team on behalf of the managing executives
Attend monthly, quarterly, and weekly meetings that may require to take meetings notes/actions items
Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support
Work in partnership with the CEO's EA with coordinating and executing meetings, scheduling and planning

Your Key Success Factors

710 years of relevant experience
Demonstrated experience supporting senior executives within a corporate environment
Ability to build relationships onetoone and within teams and other organizations
Develop network by liaising with local colleagues and those abroad in our worldwide offices
Understand priorities and manage completion of multiple requests from different sources
Proven international and domestic travel arrangement and expense experience
Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies
Project poise under pressure via welldeveloped Emotional Intelligence
A high degree of professionalism and ability to maintain confidentiality
Proficiency using Microsoft Office Programs, especially Outlook, Word, Excel & Power Point
Excellent verbal and written communication skills in English

Diversity statement:

As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe.

We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day.

It is our goal that our people feel a sense of pride and a passion for belonging.

As a company leading change, it's our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.

Compensation & Benefits:

At Dassault Systèmes, temporary employees get group benefits from their first day of employment. The basic plan is 100% employer paid along with MSP premiums. Additional coverage as an enhance health and dental plan or optional life insurance is also available.

Access to Best Doctors, Employee Assistance Program and the company wellness program are other benefits we are pleased to offer to our employees.