Program Assistant - Surrey, Canada - DIVERSEcity Community Resources Society

DIVERSEcity Community Resources Society

Verified Company

Surrey, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Program Assistant - HIPPY Plus/SMART

Status:
Temporary, Part Time

Hours: 30 hours /week

Grid:10

Rate:
$ $28.75 (starting $25.05)

Start Date:

ASAP

End Date:
March 31, 2024

Date Posted:
July 11, 2023

Closing Date:
Open Until Filled

The Opportunity:

The program hires mothers as Home Visitors who were clients in HIPPY program before, this opportunity offers an on-the-job workplace training, goal setting and job-search support to transition to other jobs and/or higher education.

Home Visitors also gain valuable Canadian work experience, which is vital to take the next step in their career.

Key Responsibilities:

Supporting program coordinator in Processing client referrals;
Updating and maintaining client wait lists;
Ensuring files are up to date including record keeping of HIPPY program such as registrations, clients bus tickets tracking, among other record keeping;
Administrative tasks including staff Timesheets, expense claims, monitoring, purchasing supplies, data entry, update documents, among other administrative tasks assisted by the manager.
Performs clerical functions such as photocopying, scanning and faxing
Program supplies inventories and performing all administrative duties.
Promotes public awareness and support for HIPPY program.
Maintains indepth knowledge of HIPPY and all other DIVERSEcity programs to provide general information to the HIPPY clients and the public as necessary;
Supports the planning and execution of program events, and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to create content.
Other duties as required.
Postsecondary training in Office Administration, Minimum 2years' experience in an office environment, or equivalent combination of training and/or experience.
Experience with HIPPY program and curriculum is an asset.
Exceptional written and oral English language communication skills;
Computer and internet skills, including entire Microsoft Office Suite (Word, Excel, MS Teams), iCare and other databases
Minimum 50 WPM, typing speed;
Second language (Spanish, Arabic, Kurdish, Urdu, Farsi, or Tigrinya) an asset;
Ability to work independently and collaboratively in a dynamic group environment

This position requires union membership. A Criminal Record Check is a requirement of employment.

APPLICATION REQUIREMENTS:

ADDITIONAL INFORMATION:

About DIVERSEcity

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.