Events and Student Engagement Specialist - Stratford, Canada - University of Waterloo

University of Waterloo

Verified Company

Stratford, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 8 months.

The Events & Student Engagement Specialist is responsible for three critical areas: event management, oversight and coordination; student engagement in enrichment activities with respect to entrepreneurship, commercialization and digital media; logístical support and student advising for the Global Business and Digital Arts (GBDA) Internship recruitment cycles.

This person works closely with internal and external contacts to ensure quality project delivery, execution, mutually-beneficial partnerships, and excellent communications and processes.

Responsibilities:

Event management including, but not limited to:

Leads all planning and execution of all Stratford School events, both internal and external
Develops annual strategic plan for roster of events that support the objectives of Stratford School
Acts as point of contact with internal and external stakeholders to provide knowledgeable and timely communication that ensure the delivery of successful events
Supports Development and Alumni Affairs in developing and executing donor recognition and alumni events
Develops and implements an integrated communications plan for the promotion of events using both print and electronic media; manages and monitors webbased communication (promotion, registration, post event feedback, etc.)

Establishes targets of success (including event registration/attendance), measures event outcomes and acts accordingly
Plans and oversees event associated budgets, ensuring compliance with UW financial policies and procedures
Oversees and organizes technical support (audio and visuals), logistics and event deliverables, including digital assets, catering requirements and third-party procurements
Leads project meetings associated with events; organizes and oversees execution of all details
Leads post-mortem meetings and follow-up with all stakeholders, actions post-event report

Manages supplier relationships to ensure quality, budget and delivery objectives are met
Establishes best practices for registration and oversees this system for all events
Approves and completes contracts and all appropriate documentation associated with event requests and Stratford School room bookings
Provides superior customer service to internal and external stakeholders
Recruits and manages volunteers to support the delivery of events

Student engagement:
entrepreneurship and commercialization

Develops and implements student engagement programming that promotes entrepreneurship and professional development opportunities
Seeks and fosters relationships with internal and external mentors and partners (Velocity, Accelerator Centre, etc.) to establish and strengthen entrepreneurial activities on campus and beyond
Builds relationships with faculty members to understand and support valueadd educational activities both in the classroom and extracircularly (ex: lunch and learns, guest speakers)
Creates and maintains a roster of guest lectures and workshop leaders that compliment program objectives
Collaborates extensively with colleagues to identify gaps and act on opportunities with respect to extracurricular activities that promote intellectual, personal, and professional development
Provides direction and advice to student groups with the Stratford School regarding studentled events
Monitors and reports regularly on student engagement initiatives; provides endofterm statistics so that initiatives may be assessed for effectiveness

Provides organizational and logístical support for the GBDA Internship recruitment cycles at the Stratford School:

Administers and communicates/supports the processes, procedures and programs led by CECA and WatPD Office in order to facilitate the hiring of GBDA students/graduates
Collaborates with the appropriate CECA representatives to ensure a smooth interview experience for both students and employers, identifying and troubleshooting issues as they arise
Promotes student/employer communication at the Stratford School for the duration of the matching process and interview weeks
Manages appropriate interview space at the Stratford School and oversees required setup
Hosts employers at the Stratford School when appropriate

Qualifications:

Postsecondary degree, college diploma or equivalent experience
Minimum of 3years experience demonstrated in one or more of: event planning and management, partnership building, community engagement
Proven ability to multitask and manage a large volume of work, conflicting priorities and deadlines
Knowledge of the Stratford programs, UW entrepreneurship ecosystem (i.e., Velocity, Accelerator Centre) and understanding of student experience in Stratford and at UW an asset
Excellent written and verbal communication skills
Demonstrated superior planning and organizational skills
Effective problem solving and conflict management skills
Ability to exercise proactive project leadership, communicate e