Administrative Assistant - Brampton, Canada - Shalimar Transport Inc
3 weeks ago
Description
Work Term:
Permanent
- Work Language: English
- Hours: 35 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
Work setting:
- Relocation costs covered by employer
- Willing to relocate
- Transportation, communication and utilities
Budgetary responsibility:
- 0 $100,000
Tasks:
- Arrange and coordinate seminars, conferences, etc.
- Plan and control budget and expenditures
- Establish and implement policies and procedures
- Assign, coordinate and review projects and programs
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Organize and administer staff consultation and grievance procedures
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
Supervision:
- 34 people
Computer and technology knowledge:
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
Technical terminology:
- Business
Area of specialization:
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
Transportation/travel information:
- Public transportation is available
Work conditions and physical capabilities:
- Fastpaced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability:
- Ability to multitask
- Flexibility
- Judgement
- Organized
- Team player
- Client focus
- Reliability
Other benefits:
- Free parking available
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