Office Assistant - Ottawa, Canada - seoplus+

seoplus+

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a self-starter who thrives on helping others succeed and witnessing organizations grow? Do you enjoy wearing many hats and contributing to a wide range of support activities such as group benefits administration, recruiting, managing inventory and procuring general office equipment for remote employees?

Are you a people person who loves being the main point of contact and who organizes and facilitates employee virtual social activities?

seoplus+ is looking for an Office Assistant to support our growing team.

You will be working directly with the management team to help offload some of the more critical life functions for our team to ensure that the day-to-day operational needs are being met.

You will also provide support for employees and new hires to ensure they have everything they need to be successful at work.

Here are some of the things you will be doing:

Administer Group Benefits plan
Manage software license acquisition
Procure general office equipment and office supplies
Ensure successful new hire onboarding
Facilitate employee virtual social activities and celebrate seoplus+'s unique and incredible culture
Build positive relationships with both internal and external stakeholders
Adopt a continuous improvement mindset and proactively look out for things that need to be done better and more efficiently.

To be successful in this role, you will need the following skills and experience:

Positive and winning attitude, with great interpersonal abilities
Strong administrative and organizational skills
Excellent written and verbal communication skills
Ability to multitask, prioritize projects and predict needs of the organization
Happy to jump in wherever needed even with the less glamorous jobs
Effective problem solving and decisionmaking abilities
Proficiency with MS Office and Google Workspace is a requirement
Experience or knowledge of Wrike and BambooHR is a strong asset

This position is ideal for someone who wants to work in a dynamic and rewarding environment with high exposure and the opportunity to grow and develop broader skills.

An important part of your role will be to execute plans and strategies designed to fulfill seoplus+'s objectives as well as act as the main and "first impressions" point of contact for employees, vendors or suppliers to ensure smooth communication and prompt resolution of requests and questions.

The role encompasses 2 main areas of responsibilities:

General Administration

Write and send out new employee announcements on Slack
Coordinate first day details for new hires
Help organize social activities
Be a spokesperson on Slack
Enroll new employees in Group Benefits
Answer ad hoc employee questions re: process, procedures, Group Benefits, where to find stuff
Purchase office equipment including computers and equipment for new hires
Help with account receivables and invoicing via Quickbooks online

HR support (as needed)

Coordinate new hire docs
Post jobs on LinkedIn, Indeed etc.
Assist in preparing job offers
Prepare ad hoc employee letters
Celebrate seoplus+'s total rewards and promote as an employer of choice
Provide analytical and well documented recruiting reports to the rest of the team
Track employee referrals
Support with track applicants pool
Work with and lean on the Senior HR Leader to design and implement HR strategies aligned with seoplus+'s goals and values.