Assistant Manager, Events - Toronto, Canada - Harbourfront centre

Harbourfront centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Power Plant

Application Deadline:
April 10, 2024

The Power Plant Contemporary Art Gallery at Harbourfront Centre is Canada's leading public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America.

Since 1987, The Power Plant's mission has been to create an open culture and community for people to be face-to-face with thought-provoking contemporary art and ideas.

We have a culturally diverse workforce and audience whose lives and communities we seek to enrich through encouraging exploration of self and society.

More than a gallery, The Power Plant is a community hub that caters to adults, youth, and children through broad and unique programming.

To learn more about us, please visit

We are currently looking to bring on board a dynamic, organized, collaborative and results-driven
Assistant Manager, Events & Sponsorship to play a vital role in The Power Plant's fundraising efforts and supporter engagement initiatives.

Position Title:
Assistant Manager, Events & Sponsorship

Reporting to:
Head of Development

Direct Reports:
Interns, Contract Assistants, External Contractors

Type of Employment:
Full-time, 35 hours per week

Work Location:
Toronto. Hybrid work environment (onsite 3+ days per week)

Summary Of Function:

The Assistant Manager, Events & Sponsorship is responsible for planning and executing major fundraising events, including the highly anticipated Power Ball, annual gala dinners, exhibition opening receptions and dinners, donor/sponsor engagement and hospitality events, and venue rentals.

In addition, this role takes the lead in acquiring cash and in-kind sponsorship for events and secures corporate sponsorship and philanthropy in support of exhibitions, public programs, and other special initiatives, managing internal and external relationships for events, and corporate philanthropy and sponsorship.

Duties:

Plan and deliver major fundraising events, including Power Ball and gala dinners, while ensuring revenue growth and the engagement of new prospective funders.
Organize and execute seasonal exhibition opening events, including patron dinners for artists/supporters/lenders, the Friends & Supporters preview and public opening, hospitality events such as receptions and small dinners for donors and sponsors (typically offered as a benefit to major supporters), and in collaboration with Development colleagues, special events such as tours and receptions for Patron Circles, donor prospects, and other special groups.
Develop and manage critical paths, budgets, floorplans, and other related planning documents for all events. Establish contingency plans as necessary, lead preevent planning and preparation meetings to ensure full organizational collaboration, and conduct postevent evaluations to assess the success of each event and identify areas for improvement.
Assist with recruiting and managing volunteer steering committees for Power Ball and gala fundraising events. Develop materials and onboard committee members. Provide exceptional support to event Co-Chairs. Prepare meeting agendas and materials to ensure optimal engagement and delivery of committee members.
Collaborate with various interdepartmental colleagues at The Power Plant and at Harbourfront Centre to deliver on all aspects of events (the development and execution of online event ticketing, promotional and marketing strategies for fundraising and other institutional events, staffing, security, invitation and guest lists management, appropriate licenses, etc.).
Serve as the gallery's lead contact for event coordination and logistics and oversee eventrelated relationships, both internal and external including vendor services, catering and bar services, audiovisual, décor, etc.
Oversee all event setup and strike activities, being on site for all events to troubleshoot any arising issues, and assigning responsibilities and supervisory roles to other staff and volunteers.
Identify, cultivate, solicit, and secure cash and inkind sponsors to support fundraising and other institutional events. Maintain and nurture relationships with sponsors toward renewed support while seeking new opportunities for collaboration and revenue generation.
Create compelling sponsorship packages tailored to the needs of potential sponsors and collaborate with the marketing team to develop and execute promotional strategies for fundraising and other institutional events.
Support the Board of Directors and Fundraising and Events Board Committee by providing research, materials, and other required items to increase corporate giving and secure event patron package sales.
Successfully deliver sponsor benefits, recognition, and engagement in collaboration with gallery colleagues. Prepare and deliver sponsorship reports.
Develop and implement fundraising strategies to generate new and increased spo