Administrative Assistant - Markham, Canada - Watchnet Inc.

Watchnet Inc.
Watchnet Inc.
Verified Company
Markham, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Work Term:
Permanent


  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 3 years to less than 5 years

Work setting:


  • Primary industry

Tasks:


  • Arrange and coordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Train, direct and motivate staff
  • Respond to employee questions and complaints
  • Oversee the preparation of reports
  • Oversee development of communication strategies
  • Manage contracts
  • Manage training and development strategies
  • Establish and implement policies and procedures
  • Assign, coordinate and review projects and programs
  • Oversee payroll administration
  • Advise senior management
  • Oversee the analysis of employee data and information
  • Plan, organize, direct, control and evaluate daily operations

Supervision:


  • 34 people

Computer and technology knowledge:


  • Electronic scheduler
  • Database software
  • Desktop publishing software
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows
  • MS Outlook

Security and safety:


  • Basic security clearance

Work conditions and physical capabilities:


  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail
  • Large workload

Personal suitability:


  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Judgement
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