Maintenance Admin Assistant - Port Moody, Canada - Worley

Worley

Verified Company

Port Moody, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary:

The Administrative Assistant provides confidential administrative support services in a fast paced and detailed environment to the Site Manager

Operations and the site executive managers as required in an efficient, timely, and professional manner to ensure smooth, efficient and effective daytoday business activities at site.

Key Accountabilities:

Anticipates and initiates appropriate action in conserving the Site Manager's time and demonstrates a high level of discretion in dealing with the client, manager, and employee contacts and highly confidential or sensitive information.,
Research, compile, summarize, and analyze information to formulate correspondence and respond to various enquiries from internal and external sources.
Organize meetings by preparing agenda/action items, booking meeting rooms, setting up audiovisual equipment, etc.
Process invoices and expenses.
Order materials and tooling as requested by respective trades.
Documents and maintains weekly reports as required by the Site Manager
Makes recommendations for continuous improvement
Handles highly confidential, sensitive and/or critical information, files, records, and reports
Responsible for records management as it relates to the Worley File Management System.
Organizing and issue predeveloped schedules and work packages to respective trades.

Position Summary:

The Administrative Assistant provides confidential administrative support services in a fast paced and detailed environment to the Site Manager
Operations and the site executive managers as required in an efficient, timely, and professional manner to ensure smooth, efficient and effective daytoday business activities at site.

Key Accountabilities:

Anticipates and initiates appropriate action in conserving the Site Manager's time and demonstrates a high level of discretion in dealing with the client, manager, and employee contacts and highly confidential or sensitive information.,
Research, compile, summarize, and analyze information to formulate correspondence and respond to various enquiries from internal and external sources.
Organize meetings by preparing agenda/action items, booking meeting rooms, setting up audiovisual equipment, etc.
Process invoices and expenses.
Order materials and tooling as requested by respective trades.
Documents and maintains weekly reports as required by the Site Manager
Makes recommendations for continuous improvement
Handles highly confidential, sensitive and/or critical information, files, records, and reports
Responsible for records management as it relates to the Worley File Management System.
Organizing and issue predeveloped schedules and work packages to respective trades.

Additional Information