Academic Program Coordinator - Kingston, Canada - Queen's University

Queen's University

Verified Company

Kingston, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Academic Program Coordinator

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary

Reporting to the Department Manager, the Academic Program Coordinator is responsible for the day-to-day coordination of the academic educational activities in the Department of Psychiatry.

This includes assisting the Program Directors of the residency training programs in the Department of Psychiatry, to ensure that all objectives of the programs are met and that the programs function within the structure outlined by the accreditation standards of the Royal College of Physicians and Surgeons of Canada (RCPSC).

The incumbent is also responsible for the administration and operation of postgraduate, undergraduate and continuing medical education activities within the department.

These tasks include the completion of complex administrative duties in support of the department, specific projects, and/or senior administrators.

The Academic Program Coordinator also provides administrative support to the Program Directors for the post-graduate programs, as well as the Undergraduate Program Director.

Job Description:

KEY RESPONSIBILITIES:

Coordinate activities and resources in support of the postgraduate and undergraduate programs
Create and maintain master rotation and teaching schedules, ensuring that all objectives of the programs are met, and the programs function within the structure outlined by accreditation standards
Keep all educational program materials up to date, make revisions as required and ensure these are distributed in an appropriate fashion
Prepare orientation for psychiatry residents, senior medical students, visiting electives (both undergraduate and postgraduate) and residents from other programs and departments
Liaise extensively with and act as a resource for students, residents, program directors, divisional and department head, postgraduate medical education (PGME), Queen's Medical School, Continuing Professional Development, Regional Education, and the Faculty of Health Sciences offices
Prepare and delegate resident and staff evaluations via the Elentra Assessment and Evaluation system
Prepare and assist with the presurvey questionnaire (PSQ) a key source of information for surveyors from the RCPSC, in order to conduct regular and internal reviews that determine residency program accreditation
Coordinate, plan and execute Royal College accreditation meetings with all faculty members
Coordinate program events and meetings. Maintain a concise "bring forward" file of various

anticipated events and functions scheduled throughout the year
Gather, process and distribute information as appropriate, this includes gathering background
information for meetings, establishing a system for organizing meetings, recording and processing minutes, completing post-meeting correspondence, etc.
Ensure maintenance of resident's office, computer equipment, confidential lock codes and general professional well-being of residents and students

Report medical trainee data every quarter to support hospital funding
Develop and execute various forms
Coordinate, prepare and distribute information of rounds, conferences, exams, seminars, video conferences and all other educational activities. Set up and troubleshoot, if necessary, all audiovisual equipment
Coordinate Grand Rounds including liaising with visiting speakers, industry representatives,

obtaining conflict of interest declarations, presentation title and learning objectives for

announcements, making reservations/accommodations, preparation of travel reimbursements.

Distribute evaluation requests and summaries
Coordinate, maintain scheduling, advertise and distribute materials for other teaching and/or CME schedules, including: Academic Half-days, Journal Club, Lecture series, Resident Rounds and other special ad hoc rounds

Support the training program at monthly, quarterly and ad hoc meetings. Record and produce minutes from all meetings
Coordinate mock examinations for senior residences, written examinations for all residents
Schedule STACER exams for senior residents and coordinate with Examiners
Manage leave requests for clinical clerks and send to UGME for their records
Coordinate Term 4 preclerkship schedule (including lectures, small group learning, expanded

clinical skills)
Undertake additional duties or special projects as required in support of the department.

REQUIRED QUALIFICATIONS: