Executive Administrative Assistant - Waterloo, Canada - Sun Life

    Sun Life
    Sun Life Waterloo, Canada

    2 weeks ago

    Default job background
    Temps plein
    Description

    Description

    de poste:

    This is a 16-months fixed contract position.

    Reporting to the AVP, Group Disability Central & Atlantic Region, the Executive Administrative Assistant, is a member of the Group Disability team. This role provides administrative support to the AVP, Group Disability as well as some administrative support to the full Group Disability Central & Atlantic team and the Central & Atlantic Disability Leadership Team. The successful candidate will be a self-confident, creative, innovative thinker with superior organization skills and the ability to handle a variety of responsibilities. This role requires someone who is disciplined, extremely well organized, a highly effective communicator, able to manage conflicting demands and demonstrates a high regard for confidentiality. This role will also work closely with other Group Disability Executive Administrative Assistants for items related to overall Group Disability processes.

    What will you do?

  • Monitor AVP's E-mail and incoming mail, checking deadlines, prioritizing and handling as many items as possible on behalf of the AVP
  • Arrange and coordinate AVP's appointments and meetings, while managing the conflicting demands and changes to schedules
  • Ensures the appropriate people are involved in decision making and problem solving of issues when the AVP is absent
  • Develops and provides overall support for the team operations, processes and practices, including maintaining the team's SharePoint sites
  • Coordinates various business functions, sometimes at off-site locations
  • Prepares letters, memos, presentations and reports
  • Coordinates travel arrangements and accompanying material for AVP
  • Manages the budget work for AVP's cost centers (expense reimbursements, cheque requests, budget management, budget vs actual reporting)
  • Prepares and manages FTE and forecasting reports
  • Act as the Purchase Coordinator for the Group Disability Central & Atlantic Team (Order office supplies & software in Oracle)
  • Arrange visitor notices and greet visitors
  • Co-ordinate moves in the department and coordinates set up of new employees
  • Maintains team distribution lists
  • Prepare agendas for & participate in leader & visual board meetings
  • Organize Town Hall meetings & assist in developing presentation material
  • May perform other related activities as required

    • What do you need to succeed?

  • Superior organization skills
  • Pays very close attention to detail
  • Operates in a professional and confidential manner
  • Proven quality of work with minimal errors
  • Excellent relationship building, negotiation and collaboration skills
  • Represents the best interests of the AVP in demeanor and action
  • Demonstrates excellent client service and client relationship skills
  • Excellent communication skills, both verbal and written
  • Proactive and able to anticipate needs
  • Ability to work in a fast-paced environment with conflicting demands
  • Ability to effectively manage time
  • Ability to prioritize work with minimal direction
  • Ability to effectively interact with senior management and collaborate with their administrative assistants
  • Strong issue resolution skills
  • Team player
  • Excellent technical skills (Excel, Word, Powerpoint, Visio, Outlook)
  • Ability to learn new skills quickly

    • What will be nice to have?

  • University degree preferred or other relevant experience
  • Previous experience supporting Executives

    • What's in it for you?

  • Great Place to Work Certified in Canada and the US – 2022
  • Great Place to Work award for Best Workplaces for #HybridWork
  • 2022 Named "Best Places to Work" by Glassdoor – 2021
  • Canada Award for Excellence for Mental Health at Work
  • 2021 Flexible hybrid work model including in-country work-from-home if you prefer.

    • #LI-Hybrid #LI-remote

    L'échelle du salaire de base est pour l'emplacement principal du poste affiché. Elle peut varier selon l'emplacement du candidat sélectionné et d'autres facteurs. En plus du salaire de base, les employés admissibles de la Financière Sun Life participent à différents programmes de rémunération incitative, dont le montant octroyé est discrétionnaire et dépend du rendement de l'employé et de la compagnie. Certains postes de vente participent à des programmes de rémunération incitative basés sur les résultats de vente individuels ou de groupe.

    Depuis toujours, la diversité et l'intégration sont au cœur des valeurs de la Financière Sun Life. Nous croyons qu'un effectif diversifié ayant des points de vue variés et des idées créatives est avantageux pour nos clients, pour les collectivités où nous exerçons nos activités, ainsi que pour nous tous, en tant que collègues. Nous accueillons avec enthousiasme les candidatures de personnes compétentes provenant de tous les horizons.

    Les personnes handicapées ayant besoin de mesures d'adaptation pour présenter leur candidature et celles qui doivent consulter les offres d'emploi sur un support de substitution peuvent envoyer leur demande par courriel à l'adresse ''.

    À la Sun Life, nous voulons créer un environnement de travail flexible où nos employés sont outillés pour donner le meilleur d'eux-mêmes. Nous offrons plusieurs options de travail flexibles selon les exigences du poste et les besoins individuels. N'hésitez pas à en discuter pendant le processus de sélection.

    Nous remercions tous les candidats de l'intérêt manifesté pour ce poste. Nous ne communiquerons qu'avec les personnes qui auront été retenues pour passer une entrevue.

    Échelle salariale:

    52,000/ ,000/86 000

    Catégorie d'emploi :

    Services administratifs

    Fin de l'affichage :

    01/05/2024