Administrator, Human Resources - Toronto, Canada - Aecon Group

Aecon Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation.

From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes.

Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all.

Aecon is there, safely and sustainably building the future.

At Aecon we
Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being

Believe in helping you build your career through our Aecon University and Leadership Programs

Are committed to supporting and investing in inclusive work environments through initiatives like Equity, Diversity & Inclusion training.

Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.

The HR Administrator will be responsible for providing support in HR operational activities for the national HR team, such as, program administration, HR process development, policy governance, HR communications, and other transactional activities supporting the business.

Payroll

Responsible for submitting salary change forms to salary payroll on a semimonthly basis and hourly change forms on a weekly basis
In charge of investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department
Collect and file all associated paperwork
Ensure proper back up and signatures are on all paperwork

Benefits

Responsible to ensure that employees are enrolled in the benefits program
Act as employee liaison to the pension & benefits department
Responsible to submit any associated documentation needed to the pension & benefits department
In charge of investigating and answering employee questions associated with benefits
Process all health and wellness benefits

Employee Orientation

Schedule and coordinate orientations for new hires for all salary and hourly, nonunion employees
Send out all post communications to new hires regarding their onboarding information

Employee Relations

Responsible for answering or directing employee inquiries
Draft employee verification and reference letters on an as needed basis

Above & Beyond/Aecon Accolades

Respond and troubleshoot any system issues
Answer any vendor and employee inquiries regarding the program
Complete monthly reporting for both internal and external stakeholders of the program

Employee Experience Programs

Provide administration and coordination support with Aecon's reward and recognition programs such as Aecon Achievement Awards and John M. Beck Scholarship
Support the HR Specialist with the coordination and facilitation of reoccurring and newly developed employee experience programs such as Take Our Kids to Work Day
Help to coordinate the service award event, certificates and gifts for those receiving service awards

Invoices

Code all HR invoices, program related invoices, vendor invoices and other miscellaneous invoices
Liaison between vendor and A/P department for all payment inquiries

Human Resources Information System (HRIS)

Submit and verity all employee records in the HRIS database (SAP and SuccessFactors), including but not limited to:
New hires
Terminations
Personal changes
Benefits
Manager, Alternative Manager, Organizational Changes
Vacation tracking
Generate new and ad hoc HRIS reports as needed by the HR department
Educate the Human Resources team on any process changes and 'how to's'
Participate in any testing with system updates with the corporate systems team

Other Duties & Responsibilities

Maintain HR forms to ensure availability for HR and employee use
Maintain and update highly confidential information on a daily basis
File administrative documents in employee files
Participate in special projects and performs additional duties as required
In charge of returning unsolicited calls to the HR department
Performs a variety of clerical and administrative duties in support of Human Resources
Create presentations when necessary / as requested

Required Knowledge and Experience

Postsecondary school education, preference given to those with an HR focus
12 years' experience working in a Human Resources department is an asset
Highly organized with strong time management skills
Effective problemsolving skills
Ability to adapt to a fastpaced work environment
Working knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
SAP and/or SuccessFactors experience is an asset