Elections Administrator - Vancouver, Canada - Alma Mater Society of UBC Vancouver

Alma Mater Society of UBC Vancouver

Verified Company

Vancouver, Canada

4 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus.

The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title:
Elections Administrator

Reports to:
AMS Council

Supervises:
Elections Committee members and Poll Clerks

Employee status:
Term, Appointed

Length of term:
May April 2024

Hours per week:
May - Aug 31, 10 hours/week; Sept - Dec 31, 20 hours/week; Jan - Apr 30, 30 hours/ week

Compensation:
$23.00 per hour.

Position Purpose

The AMS Elections Administrator chairs the Elections Committee and is responsible for ensuring that Executive elections, Society referenda, elections for student representatives on the Vancouver Senate and Board of Governors and constituency elections are run smoothly, fairly, and in accordance with the AMS Code and Bylaws.

This is a very complex position involving team management, liaising with university and AMS staff, accounting, marketing, and records management.

This position requires a major time commitment from September to April, but the busiest period are late September/early October (during Constituency fall elections period) and February

April (AMS General Election, Constituency Spring elections, and the Indigenous Councilor election).

Additionally, for the year, the elections administrator will be responsible for working with UBC and SimplyVoting to transition the online voting system from the old UBC IT system to the new one.

This work will be throughout the summer and the fall and will require working with constituencies and AMS Governance Committee to ensure the new system fulfills all the functions required for online voting.

Responsibilities:

Set the dates of the election (within limits imposed by AMS rules)
Advertise the election and encourage voter engagement and turnout
Prepare the ballots
Handle private student data confidentially
Liaise with UBC Enrolment Services for the running of electronic voting
Hire, train and coordinate staff
Submit explanation of rulings in case of appeals
Report election results to Student Council
Must be in the office/on duty every day during the campaign period (one to two weeks) and must be reachable when out of the office
Works with the AMS mission statement and values to operate a successful department
Train and Assist Constituencies' Elections Officials in running their elections
Other duties as required

Qualifications and Experience

Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
Must not hold any other elected, staff, or appointed position in the Society, including positions within constituencies; must not have been a member of the Executive Committee during the year before being appointed
Organized, efficient and committed
Ability to engage and energize team members and students at large
Good managerial skills
Objective and impartial
Capable of enforcing adherence to election regulations
Calm under pressure with good conflict resolution skills
Willingness to work irregular hours

To Apply:

Please submit your resume and cover letter.