Office Manager - Toronto, Canada - HIRinc

HIRinc
HIRinc
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Our client, HRWise Inc., a boutique, specialized Human Resources Consulting firm in the Compensation field is looking for a mature, methodical and practical Office Manager to support the firm's Principal.

This Office Manager role offers a broad range of duties and opportunities to learn and grow.


Primary Duties:


  • Perform the basic administrative functions of the firm under the direction of the Principal
  • Manage the Consultants' time log records and generate monthly invoices
  • Perform basic bookkeeping functions and manage payroll
  • Oversee the use of the Project Management system with an emphasis on critical milestones
  • Develop and maintain Administrative Policies and Procedures
  • Maintain Project Records
  • Prepare monthly reports for Principal including project tracking, expense tracking, financial state, and others as assigned
  • Support any document preparation and printing requirements of the Team
  • Support Proposal Submissions
  • Monitor online sites posting potential Project opportunities
  • Support the development of response to RFP's including developing and maintaining a library of standard content
  • Manage the development and submission of Proposals
  • Marketing Support
  • Develop and maintain firm branding specifications
  • Support functions of website, including monitoring visits, updating content (through our web developer), assessing effectiveness
  • Monitor social media activities and success factors: maintain a schedule of blog posts and monitor success
  • Act in a general support function to the firm's Principal
Other Opportunities for Growth

  • Take on some of the activities of the Jobs Analysts such as updating of documentation and interviewing
  • Potential to take on some of the responsibilities of the junior consultants

Education:


  • Requires Post Secondary Education, ideally University
  • Preference for either a Business related discipline or Human Resources with an administration emphasis

Experience:


  • Must have some experience in an Administrative role
  • Ideally have some experience in: bookkeeping; working with project management software, ideally Monday; managing schedules for executives, dealing with senior client representatives; developed systems for managing large volumes of digital files for projects; some basic business writing; etc.
  • Level headed and able to deal with number of simultaneous tasks in a fast paced environment

Personal Attributes:


  • Solid and methodical approach to work
  • Able to deal with multiple deadlines and manage changing priorities
  • Able to ask questions when unclear
  • Mature and balanced approach to managing issues
  • Able to deal with ambiguity
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