Receptionist / Office Clerk - Chatham-Kent, Canada - Honey Electric Limited
2 days ago
Description
Job Summary
Answer inquiries and obtain information for various interested parties.
Administrative tasks include drafting/proofreading documents, supporting the finance and administration teams, and performing accounting/bookkeeping tasks relating to the billing or accounts payable functions.
General Responsibilities
- First point of contact for customers, vendors, and visitors in person and via phone, determining nature and purpose of visit, and directing or escorting them to specific destinations
- Answer, screen, and forward calls; maintain telephone system programming
- Collect, sort, distribute, and prepare mail, messages, and courier deliveries
- Various administrative support tasks such as prepare/process memos & correspondence, filing/retrieving records, and working with invoices, requests for payment, and other documents
- Receive inperson payments and record receipts for services
- Receive or prepare invoices, review for accuracy, and process in accounting software
- Analyze vendor or customer accounts, answer inquiries, and negotiate extended terms as needed with guidance and direction from Controller
- Enter information from approved vendor invoices into accounting system to generate reports regarding cash requirements and open payables as needed
- Reconcile supplier statements with accounts payable records and investigate/resolve errors
- Initiate cheque preparation through the accounting software to pay suppliers on a timely basis and optimize discounts
- Assist with account reconciliations at monthend
- Assist with accounts receivable, customer invoices, payment processing, and special projects as necessary
- Support fulfilment of contract obligations in relation to certificates of insurance, WSIB clearance certificates, training certificates, etc.
- Assist with general housekeeping
- Other related duties as required
Qualifications
- 25 years of related experience, or equivalent combination of education and experience
- Proficiency with various computer programs, including Office 365 (Excel, Word, Outlook)
Skills
- Strong interpersonal and written/verbal communication skills
- Analytical, detailoriented, team player, and problem solver
- Exceptional organizational skills for both physical and digital filing
- Service orientation and conflict resolution skills
- Time management and ability to prioritize and deal with tight deadlines
- Ability to work independently
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