Program Assistant - Brampton, Canada - Canadian Mental Health Association- Peel Branch

Canadian Mental Health Association- Peel Branch

Verified Company

Brampton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Support your community. Advance your career. Fulfill your purpose
Joining the Canadian Mental Health Association - Peel Dufferin Branch means you'll be part of something meaningful.

For starters, we're honored to have received the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better.

Providing support and services to those who live with mental illness and addictions, we're committed to increasing awareness and addressing the stigma surrounding mental health.

That's why we've made it a priority to create a diverse organization that represents the communities we serve - and the people we help.

What We Offer

As a community-based agency, we're dedicated to the mental, physical, and social health of everyone - including our team members.

That's why we're proud to offer a total rewards package that helps our team members balance their professional and home life.

You'll also be empowered to keep learning new skills and reaching your goals - from developing a career growth plan to participating in training sessions.

In addition to competitive benefits like health, dental, EAP and life insurance, we offer our permanent team members some unique perks that really stand out:_
4 weeks accrued vacation
18 days accrued personal days
Overtime paid in lieu
HOOPP (Pension Plan)
Ongoing professional development plus $250 annual funding for continuing education and certifications

- $250 annual allowance to invest in achieving your personal wellness goals

Mileage reimbursement and car detailing for workrelated travel

CMHA Peel Dufferin is pleased to announce that we are currently recruiting for a permanent full-time
Program Assistant - EPI (Early Psychosis Intervention). This position will report to the Manager, ACTT/EPI and will be based out of 60 West Drive, Brampton, ON, with expectation at times to work out of multiple sites across Brampton.

The Program Assistant will support the multi-disciplinary EPI team composed of Registered Nurses, Community Support Workers, Peer Support Workers, Psychiatry, and Occupational Therapist, by providing administrative support to the Manager and team.

Salary Range:
$34, $44,741.59 per year

What You'll Do

Act as a liaison between the Program Manager and staff to ensure appropriate coordination and followup on daytoday issues
Manage confidential information, as well as manage and maintain the Program staff and Manager's schedules by planning and scheduling meetings, Trainings, using MS-Outlook Calendar to its fullest capacity
Organize and maintain electronic and paper filing systems
Create, revise, and improve systems and procedures by reviewing operating practices, record keeping systems and forms; Implement changes as approved by Manager
Enter and update client data and pull reports from the client data as required
Support the Manager in the Agency's financial and HR administration processes as required
Prepare Purchase Orders, Quote sheets and reconciles with invoices, ensuring appropriate follow up with Finance and Accounts Payables departments
Follow up on monthly expense procedures for Program staff, as per Agency Policy
Track and remind staff of registration for mandatory trainings; track and remind the Manager of key dates such as PDPs, hire date anniversaries for their direct reports
Coordinate Physician/ Consulting billing (OHIP billing)
Book meetings as directed, organize space and logistics
Prepare agendas, record, and distribute accurate minutes and action items as per Agency templates, track, and update action items from meetings
Ensure AV and presentation materials/equipment are prepared and ready as required
Serve as backup recorder for other committees or groups
Coordinate and organize events such as trainings and team days, including catering and logistics
Maintain supply inventory by checking stock to determine inventory level, ordering supplies as needed, verifying receipt of supplies
Reception coverage, which includes interfacing with clients attending onsite appointments; taking calls from clients and/or calling clients to cancel/reschedule appointments

What You Need to Join Our Team

Postsecondary diploma in Business/Office Administration is required
At least 3 years of office administration experience
Superior knowledge and understanding of administrative role supporting large inter disciplinary teams
Experience working in the nonprofit sector is an asset
Excellent communication and organizational skills, able to manage competing priorities and deadlines in a fastpaced environment
Enthusiastic problem solver and dedicated team player

Strong computer skills

Microsoft Office Suite, Outlook calendar, Visio, MS-Project, Client Record Management Systems
Expertise with database reports
Ability to travel in the Peel region, as required
Ability to speak French or a second language is an asset
Ability t