Executive Coordinator - North Bay, Canada - Canadian Mental Health Association- North Bay and District

Canadian Mental Health Association- North Bay and District

Verified Company

North Bay, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB POSTING

Competition Number NU

Union/Non-Union:
Non-Union

Position:
Executive Coordinator

Status:
Permanent Full Time

Program:
Administration

Initially assigned to:
Main Office

Purpose:

Reporting to the CEO, the Executive Coordinator ensures overall coordination and delivery of administrative support to the CEO and the Board of Directors of CMHA-North Bay and District.

This position acts as a liaison to the CEO's Office, coordinating communication and administration with all internal and external stakeholders including the Directors, Managers, staff and Community Partners.

The Executive Coordinator will be required to regularly interact with the Board of
Directors and provide ongoing assistance as required, with governance activities. The Executive Coordinator provides policy, coordination, and administrative support under the guidance of the CEO.

They are required to show initiative and work independently to facilitate effective leadership, governance and coordination and ensuring the smooth functioning of the Chief Executive Officer's Office.

Education

College Diploma in Office/Executive/Business Administration or an equivalent combination of education and relevant experience

Experience

Preference will be given to those with three (3) years of demonstrated senior office administration experience in an Executive Coordinator or Assistant role, ideally in a notforprofit organization.
Experience in a charitable or nonprofit environment, with a focus on health, mental health or public health is an asset

Requirements:

A negative Police Vulnerable Sector Check
A valid Class G driver's license and proof of insurance
Daily access to a reliable vehicle
Able to lift at a minimum 20 lb. from squatting to standing position
Working knowledge of (or willingness to learn) the _Acts_ that may arise to complete the duties of the job (i.e. _Ministry of Health and Longterm Care Act_, _Occupational Health and Safety Act_ and the _Health Care Consent Act_)
Bilingualism (English/French) is an asset

Duties:

Prepares internal and external corporate documents for team members and industry partners
Facilitates the efficiency and effectiveness of management team meetings by preparing agendas and minutes, maintaining records and monitoring follow up
Provides ongoing support, research and documentation for the CEO's involvement in committees and working groups
Schedules meetings and appointments and manage travel itineraries; books rooms and ensures travel arrangements are made for the CEO's travel
Maintains an organized filing system of paper and electronic documents
Upholds a strict level of confidentiality
Develops and sustains a level of professionalism among staff and partners
Oversees the efficient administrative operation of the Organization
Attends staff meetings and administration team meetings when requested
Attends and provides administrative support at regular Board meetings and other meetings as requested
Arranges corporate events to take place for staff members i.e. fundraising events and staff appreciation events
Administration of accounts payables, accounts receivable and related procedures regarding company credit card
Approval of the Organizations front office credit card use
Maintain uptodate records related to organizational transactions
Assist in the ongoing operations of the Organization's information technology when required
Assist in yearly audit preparation

Knowledge/Skills/Abilities:

Demonstrated ability to create positive interactions with all employees, while maintaining an approachable disposition
Demonstrated experience working with confidential information and exercising discretion in handling and disseminating information
Motivated selfstarter with proven initiative; excellent time and project management skills
Strong active listening and multitasking skills
Strong problem identification and resolution skills
Welldeveloped planning, organizational, and time management skills
Proven ability to complete reliable research and implement creative solutions within frameworks provided/required
Ability to interpret and effectively communicate company policies and procedures
Demonstrated computer skills; proficiency in the Microsoft Office Suite
Experience with computerized software and accounting programs
Strong organizational skills and selfmotivation
Previous experience working with various staff in a unionized setting
Knowledge of the Mental Health Act and Supportive Housing is an asset
Effective decision making under time constraints