Coordinator, International Agreements - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

The Coordinator, International Agreements is responsible for the coordination and administration of the University of Waterloo's international agreements stewardship process in support of the University'sinternationalization strategies and goals.

Working with the Manager, International Agreements, the

Responsibilities:

International Agreement Stewardship and Administration

Coordinates and maintains accurate and consistent international agreement records and information
Stewards a variety of agreement types through efficient workflow processes including assessment, consultation, drafting and negotiating, internal review, finalizing and executing, monitoring and reporting
Monitors and provides action when required through the lifetime of an agreement
Assesses agreement requests, provides recommendations, and executes next steps.
Assists the Manager, International Agreements in the consultation and negotiation of agreements
Prepares and reviews standard draft agreements
Oversees the preparation of finalized agreements and the routing of agreements for signature
Communicates to the University community when new/renewal agreements are executed
Ensures accurate and consistent international agreement records and information.
Manages the CRM updating and improvement processes, including leading smallscale improvement projects to help ensure agreement information/data are prepared in a timely manner
Develops and prepares ad hoc and scheduled reports
Researches, maintains knowledge and effectively communicates information related to University and partner policies and procedures, agreement administration best practices and common contract terms and language
Helps to ensure complete and accurate documentation is maintained during agreement stages, including negotiations, for due diligence purposes

Agreement Review

Reviews and negotiates draft agreements, interprets contract terms and language, and provides detailed editorial support to Manager, International Agreements
Proofreads draft agreements
Finalizes, proofs and formats draft agreements

Process Development and Implementation

Leads the implementation of process improvement projects, ensuring efficient and effective agreement stewardship and administration while helping to ensure close collaboration and effective communication within WI and with University stakeholders
Plays a key implementation role and maintains ongoing expertise related to the client/business process management software employed by Waterloo International
Plays a coordination role on special projects related to international agreement administration and partnership building

Relationship Building

Employs strong intercultural communication skills to build and maintain effective working relationships with key contacts at partner universities and organizations and within the University
Plays a lead client service role in responding to inquiries and information requests from partner universities and organizations and the University community
Engages and supports University stakeholders operationalizing activities under international agreements
Represents WI and the University of Waterloo at meetings, workshops, and conferences.
Works closely with members of Waterloo International (in particular, the International Relations
Managers) as well as other University departments, to address agreement questions, problem solve issues, and collaborate on furthering partnership goals
Performs other duties as assigned

Qualifications:

Bachelor's degree or equivalent education and experience. Master's degree and/or professional designation preferred.
3 years contract/agreement management or related administrative experience
12 years process improvement experience
Experience working in intercultural and/or international settings
Direct experience with client relationship and/or records management software
Contract/agreement review and negotiation experience highly desirable
Progressive experience in a university environment preferred
Project management experience
Familiarity with student mobility programming a strong asset
Proven strength in relationship building and partnership management
Demonstrated critical thinking, judgement and decisionmaking skills
Excellent oral and written communication skills
Established research and analytical skills.
Demonstrated timemanagement skills with ability to work in a highvolume environment with competing deadlines
Exceptional attention to detail
Outstanding organizational abilities

Equity Statement:

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples.

Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

Our active work toward reconciliation takes place across our c