Administrative Assistant - Hamilton, Canada - Good Shepherd Centres

Good Shepherd Centres

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant

(Seniors' at Risk Program)

If you are looking for a career working with amazing people while helping your community thrive, then this opportunity is for you and we want to hear from you.

We urge individuals that have retired, semi-retired, are returning to the workforce, those that are new to Canada, and recent graduates to also apply.

At Good Shepherd, we are dedicated to building a diverse, inclusive, equal and authentic workplace.

Get to Know Us

The work of Good Shepherd is based on a fundamental belief in providing hope and restoring dignity to the most vulnerable members of our community.

Our services include emergency food and clothing; daily hot meals; emergency shelters for men, youth, families, women and children; transitional housing and education for homeless and street-involved youth; hospice palliative care; community mental health programs; and supportive housing programs.

This opportunity is with our Good Shepherd - Seniors at Risk Program.

Culture and Values
We _see the good_ in people, not only the challenge. We hear the warmth in their voices. We recognize that we all have potential and promise.

Our programs help to tear down the barriers that have impeded our community's most vulnerable citizens and help them to establish a path to a stable and healthy life.

**_
Hospitality_
, as inspired by St. John of God is at the heart of Good Shepherd's mission. This means that we welcome all people with compassion, acceptance and a spirit of generosity; creating opportunities for transformation.

Hospitality embodies our Values
, Responsibility, Availability, Adaptability, Quality and Dignity.**At Good Shepherd, we recognize the inherent value of people living with addiction and their right to quality care and services.

Good Shepherd is committed to integrating Harm Reduction practices into our programs and to prioritizing the rights, dignity, and choices of those who use substances.

By integrating a Harm Reduction framework at Good Shepherd, we can decrease barriers to service and better support some of our community's most marginalized members.

**Why work with us?

Be a part of a caring
TEAM THAT SUPPORTS OUR LOCAL COMMUNITY:
Support for continuing
EDUCATION AND PROFESSIONAL DEVELOPMENT:
Staff recognition programs along with access to selfcare supports and
EMPLOYEE / FAMILY ASSISTANCE PROGRAM (EAP)

-
POSITIVE and
ENCOURAGING atmosphere

Make a difference and provide
HOPE:
Extended Health Benefits for Full Time Permanent Administrative Assistant, Seniors at Risk

Role Description
- (Facilitate referrals received for the Seniors' at Risk Program and keep data related to intake and utilization. This includes interactions with referral sources and clients.

Maintain electronic files in a neat, organized and up to date manner. This includes the logging of new referrals, tracking of referral process and creating data reports.
Monitor office supplies and office equipment and place supply orders, equipment service requests, and assist staff with IT ticket submission requests
Provide telephone reception and coordinate with other staff and keep the Employee Phone List and referral source contact list uptodate.
Liaise with visitors, staff, and other agencies as needed in a professional and organized manner and ensure packages from couriers are received and distributed in a timely manner
Prepare correspondence as directed, take minutes at meetings
Receive and distribute mail in an organized and efficient manner, as well as provide gift cards, tokens to staff, and maintain transit accounts for all staff.
Assist the Coordinator and Director with administrative processes, as needed such as payroll duties in ADP, tracking CPR and other training as needed
Administer petty cash as required and submit monthly expense reconciliation and assist staff and Director with expenses as needed

Qualifications

Demonstrated commitment to the mission and values of Responsibility, Availability, Adaptability, Hospitality, Quality and Dignity
Outgoing and adaptable in working in a fast paced and changing environment; able to multitask
Creativity and flexibility in achieving desired outcomes
Hospitable in dealings with clients and other key stakeholders
Available and responsive to the needs of others.
Respectful and compassionate demeanor
Excellent verbal and written communication, computer
, interpersonal, and organizational skills
Strong computer skills; experience with Excel, Outlook, Zoom, TEAMs
Able to manage an office; able to maintain accurate files
Detailoriented; wellorganized
Able to manage petty cash; collect rent; prepare bank deposits
Experience with mental health or working with a social service agency an asset
Appropriate education, training and experience in administration including college diploma or equivalent in a related field
Verbal and written skills in another