Manager of Finance and Facilities Management - Ottawa, Canada - Amnesty International Canada

Description

Hours:
Full-time (37.5 hours/week)


Duration:
Permanent


Location:
Ottawa - Hybrid


Salary:
$92,179 per annum


Travel:
Some travel required between Ottawa and Toronto office


Deadline:
Applications are accepted until 5pm (eastern time) Monday, May 1st, 2023

Amnesty International Canadian Section (English Speaking), also known as AICSES, is seeking to hire a Manager of Finance and Facilities Management.

This role is primarily responsible for responsible for managing and overseeing all aspects of accounting, financial record keeping and reporting and analysis including maintenance of the general ledger, accounts payable and receivable, and the probity of the donor database.

In addition, this role will be responsible for performing general building and property maintenance and is also responsible for performing highly diversified duties to install, troubleshoot, repair and maintain production and facility equipment according to safety, predictive and productive maintenance systems.

Reporting to the Director of Finance and Operations, this role will be responsible for supporting the areas of payroll, donation processing, office coordination and maintenance as well as developing and maintaining excellence, innovation, equity and transparency in finance and operational processes, platforms, tools, and practices, enabling team efficiency and collaborative and cross-program working practices.

In addition to supporting the organization in executing it's return to work hybrid work policy, this person will be required to open and close work orders and monitor any or all building systems and occupied / unoccupied spaces for cleanliness, order and function as required in daily, weekly, monthly and annual work routines.

WHAT YOU'LL DO

Financial Management

• Monitors financial activity with respect to the section's donor database, ensuring that donor information is efficiently captured and reported, and ensuring that the section is PCI (purchase card industry) compliant
• Prepares the annual operating and capital budgets and quarterly reforecasts
• Develops models, forecasts, dashboards, and other analytical tools to improve planning and decisionmaking approaches in the organization
• Maintains the organization's compliance with all relevant legislative and regulatory standards and guidelines including the preparation of Information Returns as required by the Canada Revenue Agency
• Liaises with external auditors and manages the yearend audit process Develops and implements financial controls, systems, metrics, internal reporting, and analysis
• Oversees confidential payroll functions, ensuring controls and policies are in place and all legal requirements are met in a timely fashion
• Assists with preparation of the monthly and yearend financial statements for internal and external use and for required reporting to the International Secretariat (IS)
• Creates budgets, policies, and procedures to support functioning infrastructure
• Supervises general accounting duties including A/P, A/R, G/L analysis and the audit processes for various payroll functions, assuring that financial records and systems are maintained in accordance with Generally Accepted Accounting Principles
• Lead strategic sourcing process through RFPs, negotiations and roll out new suppliers/programs

Maintenance and Building Facilities Management

• Directs the design, planning, construction and maintenance of an organization's facilities and properties and responsible for longrange facilities plans based on organizational growth and future needs
• Support the organization in executing it's return to work hybrid work policy and ensuring office spaces are functional, safe and collaborative from a physical infrastructure perspective including ensuring accessibility
• Maintains an adequate stock of maintenance supplies throughout the facilities; orders new supplies as required
• Responds to onsite emergencies appropriately (e.g., vandalism, fire alarms, medical emergencies, etc.) and completes necessary paperwork in accordance with policies and guidelines
• Maintain safety standards as they relate to both the public and fellow employees. Adherence to and understanding of current and new applicable legislated requirements including WHMIS & GHS
• Attend training sessions to maintain compliance with training requirements
• Review and manage all location leases including development and negotiations of offers and leases
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors

People Management

• Leadership and management of staff and resources, including operational planning, resource allocation and reporting
• Build, manage and nurture a highly effective Finance, Administration and Facilities Management (7+) team to maximize the organization's performance, cohesion, and improvement and human rights impact
• Play an active role as a member of