Assistant to The Chair - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:07/10/2023

Req ID: 32681

Faculty/Division:
UofT Scarborough

Department:

UTSC:
Dept-Biological Sciences

Campus:
University of Toronto Scarborough (UTSC)

Position Number:

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe.

Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques.

The department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society.

The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.

Your opportunity:

Working under the general direction of the Chair, the incumbent provides general administrative support to the Department of Biological Sciences and confidential administrative support to the Chair.

Working in a collaborative team environment, the incumbent supports the Chair with academic processes including promotions, tenures, searches and research leaves; coordinating all aspects of an intensive appointment schedule; and ensuring the efficient day-to-day administration of the Chair's Office.

Your responsibilities will include:

Collecting documentation required to carry out the tenure and review processes from senior leadership
Implementing plans and process improvements for academic search activities
Preparing draft employment letters using templates
Coordinating meeting schedules, agendas, materials, action and followup items
Drafting internal and external communications
Keeping wellinformed on policies, procedures, regulations and new technology
Serving as a resource to others by providing (nonsupervisory) jobrelated guidance

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three (3) years related experience providing senior administrative/executive support preferably in an academic postsecondary setting.
Demonstrated experience providing seniorlevel administrative support in a serviceoriented department.
Demonstrated experience providing academic support such as academic searches, tenures, promotions and research leaves.
Experience preparing and monitoring schedules and keeping up to date with upcoming events and deadlines and managing logistics of organizing meetings and events.
Experience in a university setting with knowledge of academic policies, procedures and regulations.
Experience creating, organizing and maintaining electronic and paper filing systems.
Demonstrated ability to exercise tact, good judgment and diplomacy when dealing with students, faculty and staff.
Strong interpersonal skills and highly serviceoriented with a genuine commitment to fulfill the department's mission and to offer quality service while fostering positive working relationships with all areas of the University.
Excellent communication (verbal and written), analytical and organizational skills.
Ability to multitask and deal effectively with competing priorities.
Ability to work well under pressure and maintain confidentiality.
Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

Familiarity with the University of Toronto's policies, rules, guidelines and procedures.
Knowledge of SharePoint, MS Teams and OneDrive.

To be successful in this role you will be:

Approachable
Communicator
Organized
Procedural
Resourceful
Team player

Notes:

A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 07/19/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial
Recruiter: William Guevarra

**Lived Experience Statement