Project Coordinator, Facilities Management - Toronto, Canada - North York General Hospital

North York General Hospital

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Company Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do.

We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation.

North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
Position Summary
Project Coordinator, Facilities Management

Under the direction of the Manager, Facilities Management, you will assist in the coordination of Facilities Management activities related to construction, capital replacement, energy projects and renovation projects.

This includes coordinating the building services shutdowns, playing a key role in assessing project requirements to ensure the efficient utilization of manpower, supplies, utilities and equipment in a cost effective manner.

You will assist in providing quality delivery of facilities projects for the benefit of all patients, staff and visitors at the Hospital which also includes collaborating with the Supervisor, Facilities management to coordinate the various tradesmen activities, providing different elements of building services such as architectural, plumbing and electrical needs.

As part of your regular day to day duties, you will report identified hazards, deficiencies and contraventions of the Occupational Health and Safety Act, in a timely manner.

This position supports the hospital's academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation.

This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

Coordinate the facilities activities related to construction projects with those of various user groups within the Hospital and with contractors who work for Facilities Management

Coordinate the building services shutdown process.

Coordinate meetings with departments and take a leadership role reviewing and discussing potential renovation space.

Provide advice and guidance on renovations (project completion dates, timelines, project updates, etc.); take minutes at meetings, draw space plans in detail and list requirements.

Review renovation plans with departments until the design is right and approvals are given, discuss potential renovations with stakeholders

Determine resources needed appropriate for each job (staffing, contractors, materials, etc.)

Complete renovation budget estimate forms identifying cost for the Manager's review

Coordinate multiple projects through various phases: planning, design, procurement, construction, and occupancy

Coordinate communication with external and internal project stakeholders

Inform department heads and IPAC when renovations receive approval

Prepare work schedules outlining steps and processes to get the renovations started and completed.

Coordinate process for RFPs including writing and reviewing submissions, documentation and assist in the decisions to award contracts in line with LHIN, MOHLTC and City requirements

Review renovations daily to ensure work is progressing according to schedule and areas are safe and clean.

Coordinate the final cleaning of space with Environmental Services and inform them of impending moves.

Upon project completion, review the space, note deficiencies, and have them resolved quickly.

Maintain reports and databases related to project activity, other facilities operation activities and reporting

Receive inquiries and service requests on building related issues and ensure they're handled promptly.

Perform inspections at all sites assessing service work and potential renovation areas.

Audit, Research, gather data and prepare reports related to Facilities Management

Coordinate and maintain contractor management dashboard and follow up with any Activity Permit management

Maintain Energy dashboard tracking energy usage and saving utility bills.

Work with Facility Manager and Project Manager implementing and maintaining Energy projects

Qualifications:

post-secondary education in engineering, technology with equivalent combination of education and experience required

3-5 years' experience in project coordination, preferably in facilities management.

Experience in healthcare construction, and