Collections, Billing, Accounts Receivable and - Concord, Canada - Martino Contractors Ltd.

Description

Job Posting

Reporting to the Controller, we have a great full-time opportunity to join our Accounting Team, in the capacity of
Collections, Billing, Accounts Receivable and Payroll.

Initially you will be responsible for supporting Billing and Collections as needed and while a team member goes on leave, you will be responsible for leading payroll as well.

Key Responsibilities

Collections

• Monitor customer balances.
• Collect payment on all outstanding invoices due within an assigned portfolio of customer accounts.
• Interact with Senior Management on a continued basis to resolve delinquent customer accounts.
• Work with Senior Management in determining the withholding of service and customer orders on severely delinquent accounts.
• Conduct timely investigations on delinquent accounts.
• Proactively work with delinquent customers on acceptable repayment plans.
• Prepare action notices, credits, and bad debts as needed.
• Prepare collection agency documentation on referred bad debt accounts for managerial review and approval.
• Strict adherence to all Company established procedures and policies, including Health and Safety.

A/R

• Process paid invoices and balance daily cheque batches as received and posted.
• Accurately post and process paperwork for cheque requests, intercompany accounts, and unidentified payments.
• File A/R batches and backups and pull support as required.
• Oversee customer credit terms, update accounting system, and send status change letters.
• Followup on inquiries from other departments, including generating of reports and assist Finance in proper financial reporting, including yearend and audit transactions.
• Interact with Senior Management on a continued basis to resolve delinquent customer accounts.

Conduct timely investigations on delinquent accounts and proactively work with delinquent customers on acceptable repayment plans.

• Prepare action notices, credits, and bad debts as needed.

Prepare collection agency documentation on referred bad debt accounts for managerial review and approval.


Payroll Support

• Responsible for payroll related activities as well as managing customer accounts as it relates to posting receipts, outstanding payments, and responding/resolving internal/external inquiries with exceptional customer service.
• Process employee data, enter employee timesheets and ensure accurate and timely processing of employee pay.
• Calculate amounts to be paid, deducted, or deferred, including verifying, and calculating changes and retro payments in salary, allowances, vacation, benefits, union dues, other deductions. Batch, bundle and distribute pay statements and cheques to employees.
• Prepare direct deposits and process taxable benefits, LTD, and WSIB.
• Review payroll register, CRA source deductions, and WSIB and EHT
• Ensure compliance with payroll/benefits program/government regulations and deadlines both at a provincial and federal level. Compile and prepare required information for federal/provincial government agency audits.
• Handle employee, management, and outside agency inquiries as well as be able to deal with confidential information. Ensure employee information is accurate and current in Payroll system.

Qualifications

• Post-Secondary education in a Business, Accounting, Finance, or related fields.
• Related experience in Collections, Billing, Accounts Receivable and Payroll. Knowledge of Accounting and/or Payroll Software preferred.

Job Types:
Full-time, Permanent


Benefits:

• Dental care
• Extended health care
• Life insurance
• Onsite parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Concord, ON: reliably commute or plan to relocate before starting work (required)

Work Location:
In person