Manager, Finance and Operations - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 14 months

The Manager, Finance and Operations (MFO) is accountable to the Associate Vice-President, Innovation to provide financial management, operations management, and strategic planning support to WatSPEED.

The incumbent is accountable for the integrity of WatSPEED financial reporting, and to ensure financial data is processed and recorded in accordance with generally accepted accounting principles and university policies and procedures.

The incumbent also provides leadership within the department on variety of budgeting and planning initiatives and is the primary point of contact for all financial matters including analysis, recommendations, procurement, and procedures.

The incumbent is responsible for leading the development/preparation of key performance indicators, reporting dashboards, and developing and implementing strong internal controls in coordination with the Senior Leadership Team and the Systems Team.

The incumbent is responsible for the day-to-day operational and administrative support to the unit and facilitating operational hygiene, including audit and risk assessment.

Direct supervision of the Administrative Assistance is part of this role.

Responsibilities:

Leadership

Contributes to goalsetting and strategic planning for the department as a member of the Management Team and implements those plans and goals within their area
Assists in the creation of and adherence to WatSPEED's standards of excellent customer/stakeholder service
Proactively participates in WatSPEED project prioritization and reviews it on an ongoing basis, while taking the initiative to make recommendations for process improvements and operational enhancements
Models the values of the department and the priorities of the Senior Leadership Team in interactions with internal and external partners

Fiscal Management, Controls, and Reporting

Provides leadership, coordination and management of revenue reports, expense/cost reports, and internal financial statements, annual budgets, annual year end reports and financial forecasts
Develops, improves and promotes strong internal controls for financial processes and transactions to minimize risks
Conducts periodic audit and review of WatSPEED's financial resources, policies, and procedures
Works in coordination with internal and external legal and contracting agencies/vendors on complex financial arrangements
Develops business models to support various payment schemas for external parties and distributes income to university partners
Signing authority as assigned by the Executive Director
Responsible for the 'purchasing to payment process' ensuring that purchases are accurately received, recorded, and processed in accordance with procurement guidelines
Responsible for internal transfer requests, external invoicing, casual payroll, and overtime processes
Reconciles purchasing cards monthly and serves as internal support for new Pcard holders; advises staff on usage, training, recordkeeping practices, etc.
Reviews or provides oversight for all personal reimbursement requests (travel claims and requests for payment) to ensure accuracy, compliance, eligibility, and appropriate account coding
Manages confidential files pertaining to budget and Human Resources (HR) related matters

Financial Strategy and Long-Term Planning

Provides financial analysis in support of current and longrange planning, including but not limited to special projects, business development, and major expenditures (e.g. enterprise software implementations, office renovations and/or moves)
Prepares multiyear budget projections for the department's financial position
Provides financial input, including financial documentation, for the Executive Director and the Senior Leadership Team in support of decisionmaking
In conjunction with the Executive Director, prepares and submits budget requests to the Provost Office
Performs ongoing monitoring of budgets and financial transactions during the fiscal year
Reviews the financial statements monthly and conducts meetings with the Executive Director and Senior Leadership Team to discuss any questions or concerns
Presents the department's financial analysis monthly or as required

Business Management

Ensures implementation of the accounting resources to support the Executive Director and the Senior Leadership Team in strategic planning, budget preparation, establishing/monitoring of key performance indicators, operations review, forecasting and analysis of operational performance
Analyzes the financial details of course production, marketing, business development, special projects, and business operations to identify development opportunities and areas where improvement is needed
Ensures the integrity and accuracy of accounting procedures for management of Accounts Receivable and Accounts Payable, including audits of invoice payments, department charges and clearing accounts

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