Administrative Assistant - Oshawa, Canada - Ontario Tech University

Ontario Tech University

Verified Company

Oshawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant

Tracking Code:
req922

Faculty/Department:
Faculty of Health Sciences

Number of Positions:1

Appointment Type:
Limited Term, up to 1 year

Hours of Work: 10 hours per week

Salary Range:
Level - Annual Hiring Salary,, with annual step progression in accordance with the Salary Grid.

Posting Date:
November 7, 2023

Closing Date:
November 28, 2023

Nature of work:

This position reports to the Research Administration Officer and Director and will work closely with faculty and staff, including the existing staff of the IDRR working towards their mandate.

Responsibilities/accountabilities:

Website management (update and maintain company website)
Social media coordination (develop and execute social media strategies to increase IDRR awareness.
Provide frontline administrative assistance.
Support the Director (calendar, meetings, appointments, travel etc.).
Attend/arrange and take minutes at meetings called by the Director and Research Administrator
Maintain electronic and paper files for the Director.
Provide administrative support to orientations, workshops and other programs.
Manage assets and inventory.
Assist in the planning and preparation of special events.
Photocopying/scanning documents.
Provide routine correspondence, reports, etc. as required.
Provide support in the preparation and submission of materials for presentations, publications, and grants.

Required Skills:

Strong writing and editing skills.
Excellent organizational skills and attention to detail.
Effective communication and interpersonal abilities.
Experience in producing reports.
Experience with CIHR Common CV.
Ability to organize multiple tasks in order of priority.
Excellent interpersonal and customer service skills.
Comprehensive knowledge of health care, organizational/office practices, procedures and standards.
Ability to produce highquality work following University standards.
Ability to maintain confidentiality.
Ability to work well under pressure and use good judgment in assessing difficult situations.
Demonstrated ability in collecting, maintaining and disseminating detailed information.

Required Education:

Completion of a 1year postsecondary education or equivalent of education and experience
Verification of Academic credentials may be required

Required Experience:

At least 13 years of related administrative experience, preferably in a university/research setting or experience working as a research assistant.
Worked in an environment where one must maintain confidential information.
Proficiency in website content management systems and social media platforms. Previous experience is a plus.

How to Apply:

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate.

The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties.

We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location:
Oshawa, Ontario, Canada

Expected Start Date:12/4/2023

Expected End Date:11/29/2024