Financial Administrator - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 1 year

The Faculty of Science supports an innovative research and teaching enterprise through technical facilities such as Science Technical Services (STS) and Chem Stores.

The Faculty also provides administrative and financial services to support infrastructure projects.

The Financial Administrator is responsible for facilitating all financial activity, and for ensuring the integrity of financial processes and practices, in Science Technical Services and other Faculty level core technical facilities and in support of infrastructure projects through engagement with Science Facilities or other Science units as required.

Responsibilities:

Financial Planning and Budget

Supports strategic and budget planning process for Science Technical Services (STS) and Science Facilities (SF) through preparation of reports and analysis
Supports review of financial operational status through financial analysis such as review of billing rates, etc.

Financial Reporting and Analysis

Prepares monthly financial statements of operations, identifying potential issues and anomalies to management
Reconciles GL accounts on a monthly basis
Produces monthly project/work order status statements for Science Facilities and monitors spending against approved budgets

Financial Administration

Manages the purchasing needs of STS and SF ensuring compliance with Policy 17 requirements
Ensures invoices for good and services purchased are processed and accounted appropriately for STS and SF
Manages the internal chargeout process for STS ensuring accuracy and timeliness of invoicing, and responding to internal user inquiries as required
Invoices external customers as required and is the point of contact for customer inquiries

Job Management Database

Ensures STS Job Management Database is up to date and accurate through timely input and periodic audits
Ensures STS Job Management Database produces adequately detailed invoices and distributes to internal customers

Internal Control Support

Ensures all incoming work orders are appropriately approved
Ensures compliance with UW policies and guidelines as they relate to financial and administrative activity
Analyzes internal processes, recommends and implements approved procedural or policy changes to improve operations
Reviews PCard statements of holders in STS
Maintains and updates SOP for financial and administrative activity for STS and SF

General Administration

Manages STS Store ensuring it is well stocked and organized with current pricing and clear labelling
Manages inventory and inventory records of STS
Provides administrative support to Director of Infrastructure and Technical Resources and Manager of Technical Resources
Provides training to department members engaged in financial activity. Includes, but is not limited to Concur, PCARD, Unit 4, travel and personal reimbursement, and research compliance

Qualifications:

College diploma or university degree, preferably in a business related discipline, or equivalent education and experience
35 years of financial experience and related administrative activity required
Exposure to an academic environment, inclusive of research, is desirable
Experience with online financial reporting systems, databases, etc. (e.g. Unit 4, SharePoint, Power BI) essential
Competencies required include:
Excellent written and oral communication skills
Demonstrated analytical and problem solving skills
Proven planning and organizational skills
Ability to manage multiple projects and deadlines
Effective interpersonal skills and ability to build collaborative working relationships
Tact, judgement and diplomacy are essential
Advanced skill level using Excel; intermediate Word skill level; basic skill level using PowerPoint

Equity Statement:

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples.

Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.