Receptionist - Toronto, Canada - Shiplake Properties

Shiplake Properties

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary:

The Receptionist / Administrative Assistant is responsible for a wide variety of clerical office duties in support of company administration.

This includes coordinating and communicating office activities, greeting, and screening visitors, answering, and referring inbound telephone calls, and scheduling appointments.

The Receptionist will also be responsible for administering company correspondence.

Core Competencies

Customer Focus
Communication
Energy & Stress
Teamwork
Quality Orientation
Problem Solving
Accountability and Dependability
Operating Equipment
Ethics and Integrity

Job Duties

Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
Type forms, letters, reports, and memos as necessary.
Receive and distribute all forms of paper correspondence.
Organize, maintain, and coordinate office records and files in their proper locations.
Where necessary, assist in the compilation of data for various reports.
Coordinate the logístical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
Arrange and book meetings in boardrooms, offsite conference halls, and other locations; ensure the appropriate presentation equipment is there.
As a frontline worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Provide information to staff and/or clients about special activities.
Schedule appointments for interviews.
Ensure all forms and reports are completed as needed.
Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
Observe and report any security issues to the Office Manager.
Arrange travel bookings via approved providers, distribute tickets to staff, and post incurred expenses to the summary sheet.
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
Maintain the reception in a tidy and presentable manner.
Accept and monitor inbound shipments as necessary.

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Requirements

High school diploma or GED, or an acceptable combination of education and experience.
2 years of direct work experience in a receptionist capacity.
Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on.
Superior typing and dictatyping skills at [ ] words per minute.
Able to write simple correspondence, including memos, letters, etc.
General mathematical skills.
Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
Able to maintain filing systems and basic databases.
Excellent analytical and problemsolving skills.
Meticulous records maintenance skills.
Superior telephone manners and strong interpersonal skills.
Strong written and verbal skills to communicate with all levels of the organization and its executive team.
Strong customer service orientation.

Working Conditions