Administrative Coordinator, Planning - Caledon, Canada - The Town of Caledon

The Town of Caledon

Verified Company

Caledon, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Opportunity

Reporting to the Commissioner of Planning & Development & Chief Planner, the Administrative Coordinator, Planning provides a high level of confidential and self-directed executive support for the Commissioner of Planning & Development & Chief Planner.

As the Administrative Coordinator, Planning, you will perform the following duties, including but not limited to:

Assist the Commissioner of Planning & Development & Chief Planner and Managers of the Planning Department in daytoday activities including limited research, review, and processing of penny submissions for correspondence, documentation, mail, filing, scheduling of meetings, telephone calls, recording minutes if applicable, and assisting with confidential matters.
Coordinate and finalize Council Agenda and Reports for the Department in a timely manner. Maintain a list of council reports for the Planning & Development department and coordinate with Legislative Services to ensure they have the same reports listed.
Coordinate with Communications division to publish newspaper advertisement and public notices for all Planning meetings and notices as per the Public Information Meeting Process. Process invoices for advertisements and coordinate creation of invoice for client, maintaining records of the cost recovery process. Reconcile cost recovery account with Finance quarterly.
Coordinate response to inquiries presented by councilors and/or clients. This includes formal complaints directed to the Commissioner of Planning & Development & Chief Planner.
Assists Commissioner of Planning & Development & Chief Planner documenting and preparing departmental policies, procedures, and practices. Act as a resource for all Departmental practices and procedures.
Receive and prepare Freedom of Information requests, ensuring response is provided to the FOI Coordinator within the given timelines, and in the required corporate format.
Perform additional duties and undertake special projects as assigned.

This position offers a salary range of $60, $73,805.67 plus a competitive benefit package.