Clubs Manager - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 2 Years

The Clubs Manager is responsible for ensuring the effective development, coordination and day to day management of the WUSA Clubs System for the University of Waterloo.

The Clubs System consists of over 180 student clubs on campus, with 10k+ in students participating in club events and programs.

This position will work in partnership with all stakeholders, on and off campus, related to WUSA Club operations. The Manager is responsible for providing support and resources to ensure successful coordination and execution of club events.

This position will also provide leadership to build working relationships to better meet the extra-curricular needs and expectation of students, thus contributing significantly to student life on campus.

This position is contingent on funding.

Responsibilities:

Clubs Management & Administrative Support

Provide day to day management oversight for the WUSA Clubs System of 180+ student clubs
Ensure compliance with policies and procedures related to club operations as outlined by WUSA, the Occupational Health and Safety Act of Ontario, the Alcohol Gaming Commission of Ontario, and the University of Waterloo
Provide resource support as a member of the Internal Administration Committee to provide continuity and to support and implement committee initiatives
Maintain resources for clubs including website content, club manuals, and event forms
Ensure maintenance, privacy and upkeep of clubs' memberships, lists and incident reports
Research and analyze the club systems across various postsecondary institutions and student unions to identify and implement best practices to ensure continuous improvement and growth
Ensure the integrity and efficiency of the WUSA Clubs System and relevance using a variety of assessment tools

Volunteer and Event Management

Hire, train, and support a termly Clubs Support Team of volunteers dedicated to providing support to all WUSA clubs
Undergo appropriate assessments for risk and liability, finance and budgets, logistics, and stakeholder involvement for all events (3000 events per term)
Act as a staff resource to all Club executives for event planning advisory or program development
Provide mentorship to Club Executives on goal setting/planning and successful program delivery
Plan and implement interdepartmental initiatives that promote and enhance the Student Engagement portfolio (Clubs, Services, Special Events) such as the Termly Clubs Day
Provide guidance and solutions to any volunteer/personnel issues that may arise
Responsible for the termly WUSA Campus Life Awards

Budget Supervision & Resource Management- Beveloping and managing the annual Clubs System operating budget of $100k+- Financial supervision and budget planning for each Student Service- Managing the space and storage facilities for system ensuring that clubs can access resources required for successful delivery of their mandate- Managing and safeguarding the shared system inventories of equipment and supplies- Reviews all cheque requests to ensure accuracy, appropriateness of expense and signing authority approvals- Ensure all clubs finances are accurate and their spending compliant to the Club guidelines- Oversee the management and maintenance of club space including: The Clubs Community Centre, resource rooms and club locker storages.

Relationship Management

Liaise with all university departments and community partners to ensure clubs have all accessible resources available to them
Serve as the student voice to all club matters pertaining to WUSA and university matters
Ensure the existence of an open communication channel between WUSA and each WUSA club

Research and Analysis

Research and analyze the club systems across various postsecondary institutions and student unions to identify and implement best practices to ensure continuous improvement and growth
Liaise with counterparts at other universities for continued support and WUSA club compliance
Ensure the integrity and efficiency of the WUSA clubs system and relevance using a variety of assessment tools

Qualifications:

Postsecondary University education in Recreation or in a related field

2 years previous work in a student-focused university environment

2 years Business administration and human resources experience
1 years demonstrated experience in conflict management (i.e. mediation, deescalation, etc.)
Ability to work independently and effectively manage complex situations with a high level of sensitivity, discretion, and diplomacy in mind
Working knowledge of world religions and cultures an asset
Strong volunteer management, specifically within a large number of volunteers that change regularly
Strong event management and budgeting skills
Ability to effectively identify, mitigate and manage risk
Outstanding customer service skills
Strong organization management and resource optimization skills
Experience with strategic pla