Advancement Services Coordinator - Oakville, Canada - St. Mildred's-Lightbourn School

St. Mildred's-Lightbourn School
St. Mildred's-Lightbourn School
Verified Company
Oakville, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

Advancement Services Coordinator

Full-time Permanent Position

Start Date:
May 27, 2024

Who We Are
Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred's-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12.

Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing community.


An Opportunity to Join SMLS


To support our vision of empowered young women challenging and transforming the world, we are currently seeking an Advancement Services Coordinator.

Reporting to the Director, Development, the Advancement Services Coordinator is a key member of the Advancement team and is responsible for Raiser's Edge NXT database management, gift processing, donor lists and reports, tracking of gifts and pledges, data mining and organization, prospect research, supporting donor and community relations, and general department support.

The Advancement Services Coordinator works closely with the Finance Department to ensure accurate and timely gift processing and data reconciliation, and with the IT Department to ensure coordination of systems and flow of information.

The Advancement Services Coordinator maintains and strengthens the infrastructure that supports the efforts of our comprehensive advancement program and significantly contributes to the effective and efficient operations of the Advancement Department.


Department:
AdvancementReports to: Director, DevelopmentExperience: 5+ years experience in fundraising environmentUnderstanding of stages of donor life cycleExperience with Raiser's Edge softwareExperience in a non-profit settingExperience in an Independent School (asset)

Qualifications:
Bachelor's Degree preferredMember of AFP (asset)

Working Conditions:
Office Environment, Mac, Google Occasional evening/weekend work


Key Responsibilities

  • Database Management_
  • Manage our Raiser's Edge database with the highest data integrity
  • Manage all constituent records and ensure information is inputted in a timely manner, i.e. correspondence, constituent codes, funds, appeals, attributes, relationships, events, etc.
  • At the end of each fiscal year, work with IT to ensure that constituent codes are converted appropriately, i.e. current students to alumnae, parents to past parents. Work with Admissions to ensure that all new families and students are downloaded into RE accurately, that families are coded correctly and any pertinent information is included in the constituent record
  • Serve as a team leader on database internal processes, procedures and best practices.
  • Gift Processing_
  • Responsible for timely and accurate processing of all charitable gifts to the school, ensuring compliance with SMLS policies and Canada Revenue Agency guidelines and regulations as it relates to charitable receipting
  • Enter and process all gifts, pledges and payroll deductions into RE and generate acknowledgements, receipts, and pledge reminders, ensuring appropriate backup is kept on file in the donor's record
  • Collaborate with Finance to ensure timely gift entry and processing and distribute processed gift batches and backup through shared Google folder
  • Responsible for posting all gifts processed through RE to Financial Edge and distributing post reports to Finance.
  • Ensure the capture of biographical and data updates in donor records
  • Communicate with donors to ensure appropriate recognition
  • Ensure gift information is communicated to the Advancement Team
  • Adhere to the school's Gift Acceptance Policy
  • Reporting_
  • Develop, generate and disseminate monthly gift and summary reports to appropriate Finance and Advancement Team members
  • Prepare all lists and information for the annual Donor Report and other advancement publications
  • Donor Relations, Engagement and Stewardship_
  • Work collaboratively with the Advancement Team to support cultivation, solicitation and stewardship plans
  • Conduct prospect research, compile donor profiles and manage information on individual, corporate and foundation prospects
  • Utilize LinkedIn and other platforms to create connections with alumnae and gather uptodate contact and career information.
  • Field all department general inquiries with professionalism and care

Who You Are

  • An enthusiastic, articulate, and creative individual who communicates with ease and confidence.
  • A critical thinker who demonstrates initiative, integrity and attention to detail.
  • A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.
  • We are seeking a dynamic Advancement professional with excellent communication skills and a willingness to continue to develop and grow their skill set.

Why Join SMLS?
Our work is meaningful and important. As a school, we support each student's interests, talents, learning needs and strengths. Through our world-cla
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