Administrative Assistant - Toronto, Canada - CAD Industries Ferroviaires

CAD Industries Ferroviaires

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant:

Company Summary:

Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal.

We take pride on being North America's leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore.

Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the ONxpress Transportation Partners association to provide all legacy fleet maintenance services for the Metrolinx rail fleet of approximately 1000 bi-level coaches and 90 locomotives.

Cad rail's delivery team will operate and maintain Metrolinx's rail maintenance facilities in Etobicoke and Whitby, as well as in multiple overnight along with mid-day light servicing facilities located across the Metrolinx train service area.

Summary of the role:

The Administrative Assistant will be reporting to the Senior Manager

Assets Maintenance Optimization. This role will support the coordination and administration for senior management. This individual will be dealing with highly sensitive and confidential information, maintaining appropriate filing system, clerical tasks, providing support to management and assisting with daily office needs.

Core Accountabilities:

Answer and direct phone calls
Organize and schedule appointments
Managing and updating company databases
Keeping track of inventory and ordering supplies
Managing the maintenance of office and facility equipment
Provide administrative support to other departments or projects as needed
Plan meetings and take detailed minutes
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Qualifications:

Proven experience as an Administrative Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus

Nice to have:

Previous experience in heavy industries and/or rail/passenger rail maintenance
Experience working in a Unionized environment and dealing with multiple trades

Cad Rail Industries Ltd. provides an equal opportunity as an employer and we are dedicated to continue to preserve a welcoming, safe and inclusive environment for every individual
- no matter of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion and disability status.

Job Types:
Full-time, Permanent

Salary:
$65,000.00-$70,000.00 per year

Benefits: