Administrative Assistant - London, Canada - Allied Associates LLP

Description

We are an accounting firm specializing in farm businesses. We are seeking an
Administrative Assistant for our London office.

The first 2 weeks will be full time in office, and after that, minimum 2 days in office per week required.

Job is hybrid remote.

Initials duties will include (although not limited to) are:

• Processing work received from all staff in all departments. The type of work will vary from time to time.
• Use Microsoft Office to prepare templates, spreadsheets, reports, memos, letters, presentations, and other documents.
• Cover reception during vacation or sick periods, and on assigned days.
• Answer telephones, schedule meetings, manage calendars and handle administrative details.
• Process incoming and outgoing mail.
• Contact clients to follow up on outstanding forms (T183s, approval of statements).
• Provide training to coworkers and/or new staff from time to time.
• Format, proofread, and finalize general correspondence and reports.
• Process client T4 and T5 slips and summaries.
• Process Underutilized Housing Tax Returns.
• Assist in personal tax return processing, which may include assembly.
• Scanning and properly saving documentation as requested by staff or clients.
• Maintaing various tracking lists.
• Ensure electronic document system is maintained according to our standards.
• Prepare electronic binders in advance of accountant visits (file prep).
• Provide backup and support to the admin team when needed.
• Provide backup to the executive assistant when needed.
• Assist with various projects as they arise.

Diploma in office administration required.

Familiarity with Taxprep programs, Caseware software and Docit (document management software) preferred, but not a requirement.


Salary:
$35,000.00-$39,000.00 per year


Schedule:

• 8 hour shift

Work Location:
Hybrid remote in London, ON N6G 0J4