Office Administrator – Part Time - Mississauga - Primary Engineering and Construction Corporation

    Primary Engineering and Construction Corporation
    Primary Engineering and Construction Corporation Mississauga

    6 days ago

    Part time
    Description

    We have an opening for a Part-Time (24 hours/week) Office Administrator in our Mississauga office.

    Responsibilities:

    Project Administration

    • Provide project support and coordination for the engineering team to help ensure projects are executed on time and within budget.
    • Set up projects according to department best practices and standards.
    • Project coordination and tracking using Microsoft Excel and project management tools.
    • Maintain accurate project tracking and data entry.
    • Timely performance of necessary tasks to initiate, monitor progress, close, bill, and archive project files digitally.

    Financial Support

    • Verify receipt of services procured to support payment of supplier invoices.
    • Request cost quotations from internal design, material, and construction resources.
    • Summarize and evaluate project financial outcomes at completion.
    • Prepare and enter invoicing in the accounting system (Acumatica).
    • Complete billing and invoicing for various clients.
    • Complete expenses reports.
    • Process invoices for payment.

    General Administrative Duties

    • Manage basic office supplies and necessities.
    • Coordinate shipping and receipt of packages as required.
    • Coordinate office events.
    • Maintain and improve contract reporting tools and templates.
    • Coordinate and maintain records for office space, company credit cards, and other equipment and assets.

    Other Duties as Required

    Qualifications:

    • Minimum of 2 years of experience in a similar role or equivalent education such as a degree or certificate in business administration, project management, or accounting.
    • Previous experience with Acumatica or other Enterprise Resource Management (ERP) software systems would be an asset.
    • Experience working in the electric utility, or a related engineering/construction environment would be an asset.
    • Experience with electric utility project estimating and project management would be an asset.
    • Class 5 driver's license

    Additional Assets:

    • Demonstrated proficiency in Microsoft Office applications: Word, Excel, PowerPoint, MS Project.
    • Exceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence.
    • Ability to work within a deadline-oriented team environment, to prioritize work, and to work independently.
    • Strong organizational skills and attention to detail including ability to adapt and problem solve.
    • Well developed interpersonal skills with the ability to cultivate strong business relationships internally and externally.
    • Familiarity with accounting and/or project management principles

    Range: $25-$28/hr


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