Executive Assistant, Operations and Procurement - Burnaby, British Columbia
11 hours ago

Job description
Executive Assistant, Operations & Procurement
Location:
Burnaby, BC (in office 5 days per week)
We are seeking a highly organized and detail-oriented Executive Assistant to support the President and oversee purchasing, logistics, and operational coordination for our client's main production facility and national distribution channels.
This role blends executive-level administrative support with hands-on responsibility for materials procurement, freight logistics, and cross-functional support.
Responsibilities Include:
• Coordinating the acquisition of materials required for production and distribution
• Reordering standard items through established vendor relationships
• Researching and evaluating potential new suppliers to meet evolving needs
• Organizing transportation logistics for both incoming raw materials and outbound shipments to clients, ranging from single-unit to bulk orders
• Strategizing to reduce shipping and transportation expenses across regions
• Liaising with internal departments (such as Finance) on matters related to inventory tracking, pricing updates, and product listing accuracy
• Supporting the President with occasional special projects, including coordinating travel and handling general administrative tasks as needed
Qualifications and Skills:
• Post-secondary education (degree or diploma)
• Comfortable operating with minimal supervision and quick to pick up new systems or processes
• Collaborative attitude with strong interpersonal skills
• Strong command of written and verbal English
• Highly organized and analytical with a sharp eye for detail
• Proficient with productivity tools such as Excel, Word, Outlook, and presentation software
• Experience in logistics coordination and/or working knowledge of IT systems is an asset
Similar jobs
Executive Assistant, Operations & Procurement · Location: Burnaby, BC (in office 5 days per week) · We are seeking a highly organized and detail-oriented Executive Assistant to support the President and oversee purchasing, logistics, and operational coordination for our client's ...
21 hours ago
We are looking for a Buyer to support our growing engineering and operations teams. This is a foundational role within our Supply Chain function that will contribute to how we source and deliver materials, components, and services that enable our robots to come to life. · Sanctua ...
1 month ago
This is an exciting opportunity for someone who enjoys structure, precision, and working with data and systems, and is eager to build a long-term career in supply chain within a company shaping the future of robotics. · ...
1 week ago
The Procurement Lead Site Operations plays a critical role in enabling aerospace manufacturing operations through hands-on leadership in procurement execution supplier performance management and commercial negotiations. · ...
2 weeks ago
The Procurement Manager will focus on driving savings and managing a category performance of several indirect categories including MRO Facility Categories Janitorial Sanitation Security HVAC Roofing Yard Maintenance Plumbing Safety and Facility Maintenance IT primarily software P ...
6 days ago
This position plays a critical role in driving the growth of DP World Freight Forwarding by optimizing procurement processes and fostering cross-functional collaboration. The Manager, Pricing & Procurement is responsible for overseeing procurement activities across all modalities ...
1 week ago
The Manager, Pricing & Procurement is responsible for overseeing all procurement activities across all modalities in collaboration with regional and Global teams. This role provides strategic leadership to a team of pricing analysts, · *Works daily with our stable of ocean carrie ...
2 days ago
This role will strengthen and centralize procurement operations across all Western Canada branches. Lead execution within assigned material categories and vendor portfolios. · ...
1 month ago
The Senior Procurement Advisor will provide leadership and guidance in the procurement of services to support delivery of capital projects. · Recommend procurement models and determine appropriate sourcing methods. · Manage structured procurement processes from strategy to award. ...
1 week ago
In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety is a priority and a responsibility shared by everyone at PHSA. · Graduation from a recognized degree or diploma program in Business, Health Economics and/or related field. · Two (2) years r ...
2 weeks ago
This is a 12 month contract position supporting DP World's Procurement Department in managing contracts and tenders for upcoming major capital projects. · RFP & Contract ManagementLead the preparation issuance and administration of RFIs and RFPs for capital projectsManage the end ...
1 month ago
A Procurement Project Manager will provide efficient and cost-effective value-added purchasing support to Project Teams at Hitachi Rail. The role involves managing the purchasing requirements and ensuring all purchasing and subcontract packages are delivered on time, on budget, a ...
1 month ago
We are seeking a Business Analyst who will support our Healthcare Client in defining, documenting, and optimizing service requirements and operating models. · ...
1 month ago
This position oversees procurement of engineered equipment, subcontracts, professional services, commodities, permanent plant materials and small tools supplies. Work includes creating project-specific contract templates negotiating equipment vendors material vendors subcontracto ...
1 day ago
As a Process Engineer, you will support the delivery of refinery and heavy industrial projects within an EPC environment. · ...
4 weeks ago
As a Process Engineer, you will support the delivery of refinery and heavy industrial projects within an EPC environment. Based in the BC area, this role focuses on process design, technical execution, and client interaction across all project phases. · ...
1 week ago
We hire for attitude first. If you're collaborative, positive, and driven to grow, you'll thrive here. · Develop and review process engineering deliverables including process flow diagrams (PFDs), piping and instrumentation diagrams (P&IDs), heat and material balances, and proces ...
4 weeks ago
The Procurement & Real Estate Services Department is seeking a Contract Specialist who will provide procurement expertise on major projects and work collaboratively with internal clients and external partners to successfully deliver infrastructure and construction major projects. ...
1 month ago
We are looking for a Quotations & Procurement Assistant to support the preparation and coordination of customer quotations and procurement activities to ensure timely and accurate delivery of products and services. · This role focuses on collaborating with suppliers and internal ...
2 weeks ago
Affinity Healthcare Solutions is looking for a Services Architect who will support the Alliance Office in designing an integrated Service Model that defines how IT services will be structured, governed, and delivered across multiple providers and internal service areas. · ...
1 month ago