Event Planning Assistant - Port Coquitlam, Canada - Spotlight Events

Spotlight Events

Verified Company

Port Coquitlam, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Spotlight Events

Job Opportunity:
Event Planning Assistant

Part-time, permanent, 8-20 hours per week

About the Opportunity
Spotlight Events is an award-winning boutique event planning and design studio based in Port Coquitlam, BC. We create high style experiences for gatherings and celebrations of all sizes.

Our team of planners bring a diverse background in the events industry, consisting of specialists in weddings, non-profit galas, fundraisers, conferences, community events, and more.

Additionally, we produce several small events of our own each year, including creative workshops and classes, and have plans to expand our suite of events in

Our team culture is fun, social and dedicated. We work hard to deliver excellence in all our services while also making sure work is fun for everyone. Teamwork is crucial to our success.

Prioritizing flexibility in working conditions, hours and office structure is key to our team culture.

We believe in being adaptable to fit work into our team members' lives and other responsibilities in a way that's most effective for them.

By challenging and re-imagining the traditional work structures, we build an inclusive and diverse workforce, integrating work-life in a healthy way, and empowering our team to reach their goals without sacrificing other life priorities.

We're seeking an experienced event planner to join our team. If this sounds up your alley, we'd love to hear from you.

Role & Responsibilities

EVENT PLANNING

Provide event planning support for large event contracts and projects, including attending client meetings and site visits, communicating with vendors/sponsors, coordinating logistics, placing rental orders, drafting event timelines, organizing materials, and more.
Communicate directly with clients in a professional manner
Coordinate Spotlight rental orders with customers and manage inventory, including packing, cleaning, restocking, etc.
Assist with marketing initiatives and projects
Various office, studio, warehouse, and administrative tasks as assigned
Attend team meetings as scheduled

Qualifications & Skills

YOUR PROFILE

Passionate about event planning and the events industry
Ability to work independently, take initiative, problem solve and be resourceful
Team player with a positive attitude
Detailoriented and extremely organized
Goaloriented and selfmotivated with a strong drive to succeed
Creative aptitude and understanding of event trends
Techsavvy and able to learn new apps, software and online platforms easily
Flexible schedule with the ability to work daytime hours Monday to Friday, evenings and weekends
Able to collaborate effectively with a team using various apps and tools
Able to provide your own laptop, cell phone, home office/wifi and vehicle for work

SKILLS & EXPERIENCE REQUIRED

Experience working in events in some capacity
Highly proficient with G Suite (Gmail, google docs, google calendar, google drive) and MS Office
Excellent communication skills both written and verbal
Customer service oriented with excellent people skills and emotional intelligence
Excellent time management skills and ability to prioritize work effectively and always meet deadlines
Serving it Right certified

BONUS SKILLS & EXPERIENCE

Diploma or certificate in hospitality, event management or related field
Experience working with municipalities and/or notforprofit organizations
Graphic design experience
Experience with any or all of the following online platforms/software: Canva, Asana, 17Hats, Eventbrite, Homebase, Clockify, AllSeated, Social Tables
FoodSafe Certification

Compensation
Negotiable in the range of $20-$30 per hour based on experience, plus opportunity for commission and bonuses.

To Apply

Job Types:
Part-time, Permanent

Part-time hours: 20 per week

Salary:
$20.00-$30.00 per hour

Benefits: