Admissions Assistant - Toronto, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Toronto, Canada

1 day ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No:

CUPE C UTE

POSTED:
June 6, 2023

DEADLINE:
4:30 p.m June 14, 2023

Admissions Assistant

Acting Position

International Students and Admissions Office

CUPE Local 4400, Unit C - Grade J (12 Month)

$27.40 per hour

(It is anticipated that the acting assignment will end on April 1, 2024)

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to the Manager, International Students and Admissions Office, the Admissions Assistant will _

- routine inquiries about admission of non-resident pupils in TDSB schools. Also, to provide administrative _
- and secretarial support to the Manager, International Students & Admissions Office. This includes word _
- processing and database management, arranging meetings, preparing reports, and preparing routine _
- correspondence, working with SAP and SIS, responding to general queries and analyzing information _
- for the Manager. The work will also involve maintaining the orderly flow of information and accurate _
- record keeping for the office including enrollment of international students, health insurance information, _
- information from Planning Department, admission letters etc. _

Summary of Duties:

Provide information to clients (walk-in and overseas inquiries) on the international student program, and

routine admissions questions, for students who may have to pay fees;
Contact schools regarding placement of international students;
Prepare all correspondence/forms related to international students and other admission categories;
Administer the appropriate documentation to indemnify the Board from any liability;
Work with the TDSB approved agents to register students;
Manage the appropriate paperwork and documentation in relation to payment of agents;
Work with the approved Health Insurance carriers and maintain associated records;
Maintain office records;
Review mail and prepare responses;
Maintain confidential files for Manager;
Research and collect information for reports;
Assist with the monitoring of department budget;
Schedule appointments and meetings;
Assist other staff and provide back-up as required;
Liaise with schools, administrative departments, and external organizations;
Act as resource person for general inquiries from the public and staff, regarding international students

and admission requirements for non-resident students;
Communicate regularly with Board staff and the general public; and
Other related duties as assigned.

Qualifications:

Secondary School Diploma including computer courses with three years related administrative

experience, or an equivalent combination of education and experience;
Proficient keyboarding skills and expertise in the use of computer technology, including word processing,
Admissions Assistant

Ability to communicate in a sensitive, courteous manner with students, parents, community members,
staff, and the general public with a customer service focus;

Working knowledge of related legislation:
Board policies and procedures, and Ministry policies;
Understanding of related government documents and forms;
Proven ability to work under pressure in order to meet frequent deadlines;
Ability to take initiative, work independently, and maintain confidential information in a circumspect

manner; and
Good organizational skills.

Assets:

Fluency in speaking a second language.

Location:
_ _5050 Yonge Street (wheelchair accessible)

Hours: 35 hours per week

Work Year: 12 months

Please Note:

Applications
must be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to _

_make their needs for accommodation known in advance, during the hiring process._
Admissions Assistant