Legal Affairs Assistant - Montréal, Canada - Portage

Portage
Portage
Verified Company
Montréal, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

At Head Office


Under the supervision of the Director of Legal Affairs and Corporate Secretary, the Legal Affairs Assistant's main responsibilities to contribute to the efficiency, smooth operation and achievement of the department's objectives.


RESPONSIBILITIES

  • Ensures that all of the organization's policies and procedures are followed and prioritizes the quality of care provided, as well as the safety and wellbeing of residents, in all tasks performed, actions taken and documents prepared
  • Contributes to the implementation of policies, procedures, directives and strategies that harmonize and reflect the determination of the organization to provide highquality care and ensure the wellbeing and safety of residents and participants
  • Ensures throughout the organization that the communication in regards to the importance of quality care and the security of the residents, participants, and their families be transmitted to all employees, volunteers, interns, contractors, and others
  • Organize meetings and assemblies and ensures to have all the quarterly reports from the Corporate Directors or any documentation required for said meetings and assemblies
  • Prepare documents for the Board of Directors and for the advisory committees and produces various documents (agendas, notice of meetings, resolutions, meeting minutes, etc.) and send out said documents for various meetings according to the corporate calendar
  • Ensure the followup of the resolutions for the Board of Directors
  • Contributes to the management of contracts and agreements, as well as their deadlines
  • Conducts a variety of legislative, regulatory, case law and doctrinal research, as well as writing research summaries and reports
  • Prepares provincial and extraprovincial corporate documents and annual declarations related to changes in Directors and Officers
  • Maintains and follows up on various department files and record lists
  • Performs general office tasks including, but not limited to opening of files, filing, word processing, correspondence followups, phone communications, photocopies, document assembly, etc.
  • Participates in the development of new work methods to improve quality and optimize the department's administrative support
  • Ensures that the translation for the documents required for meetings and assemblies is done in both official languages when necessary
  • Preforms other related tasks requested

REQUIRED PROFILE

  • Minimum of 4 years of relevant experience in a similar position
  • Training in legal or paralegal studies or a degree in a related field
  • Fluent in English and French, written and spoken is mandatory
  • Excellent knowledge of Microsoft Office : Outlook, Word, PowerPoint, and Excel
  • Experience in managing a Board of Directors, including taking meeting minutes (asset)
  • Autonomy and have a sense of responsibilities
  • Planning and respecting deadlines
  • Attention to detail and quality control

OTHER INFORMATION

  • Permanent fulltime position (35 hours per week)
  • Day schedule from Monday to Friday with the possibility to work from home
  • Benefits include insurance, RRSP, 4 weeks of vacation per year and bank of sick days
  • Salary : as per company's salary scale and experience

_Please note that only selected applicants will be contacted_

Portage Head Office
865, Square Richmond, Montréal, Québec, H3J 1V8
**
More jobs from Portage
See all jobs of Portage