Communications and Events Coordinator - Kelowna - arc programs

Description

Who We Are:

arc programs exists to create thriving communities, free of systemic barriers and full of belonging, equity, and hope. We have a bold vision to ensure everyone in our communities feels connected and cared for, and we are excited to be expanding our team to help us accelerate our impact

We're Hiring

We are now accepting applications for a Communications and Events Coordinator to help provide agency wide support.

As a Communications and Events Coordinator, the successful application will help support daily operations across multiple sites through clerical assistance, purchasing coordination, and event support.

Hours / Schedule:

• Full-Time, Permanent
• Based on 40-hours per week

Responsibilities:

The Communications and Events Coordinator will assist in strengthen communication between locations and assists committees and contributes to planning by maintaining well-organized information systems and leveraging strong technology skills.

As the Communication and Events Coordinator, your responsibilities would include:

• Provide administrative and front-desk support for both Kelowna arc program locations on occasion.
• Provide support to arc programs' internal committees with scheduling, minute-taking, document organization, and tracking action items.
• Maintain accurate digital filing systems, shared drives, and technology-based workflows.
• Utilize advanced Microsoft environment expertise—particularly in Excel—to enhance process efficiency through precise reporting and the development of streamlined tracking tools.
• Monitor swag/promo inventory and promptly notify relevant stakeholders when supplies are running low.
• Support purchasing activities by obtaining quotes for swag/promo Items, event venues.
• Managing and organize communication with vendors to help inform purchasing decisions.
• Work to secure the most competitive pricing on swag/promo Items and event venues.
• Research swag/promo alternative Items when necessary.
• Monitor progress of delivery schedules for swag/promo items ordered.
  
• Assist with coordinating staff events and community-facing activities, including logistics, venue bookings, equipment, and catering.
• Prepare promotional items for staff representing arc programs at outreach and public events.
• Regularly review event details before and after the time of event to ensure all information is accurate and up to date.
• Be a point of contact for external presenters to ensure they have all necessary resources and support.

Preferred Education and Experience:

Educational requirements:

• Diploma or Certificate in a related discipline (Administrative Assistant or Business Administration, Event Planning, Project Management or Communications) or a combination of relevant training and related experience.

To be successful in your role, you'll also need:

• Understand the planning and execution that goes into a successful event
• Have effective clerical and data-entry skills.
• Be skilled at establishing trusting relationships with co-workers, agency staff and supervisors.
• Have excellent communication skills, verbal and written.
• Maintain a high level of organization and attention to detail.
• Have knowledge of and experience with conflict resolution in the workplace.
• Function effectively both independently and as part of a team, in a fast-paced working environment

Other Requirements

Given the nature of our work, please note that all shortlisted candidates:

• Need a valid BC Driver's License, regional insurance, and a reliable personal vehicle.
• Must undergo a screening process, including a criminal record search.

Wage / Benefits:

$ 27.40 – $ 28.85 per hour based on experience and education.

Upon successful completion of a trial period, this position is eligible for a full benefit package (including dental plan, vision coverage, life insurance, extended medical coverage, long-term disability plan, and RRSP or TFSA contributions); as well as accrued vacation and sick time at 5.8% - above BC Employment Standards

Why we're an employer of choice

Like most in the social services sector, arc programs is an equal-opportunity employer. We embrace diversity and ensure everyone on the team demonstrates cultural safety and sensitivity of all populations we serve.

But we believe there's more to our work culture that promotes high levels of employee satisfaction and retention…

We are inclusive.

We are ever-evolving.

We recruit and retain highly skilled staff and support their development through training, education, research, best practices, and innovation. We foster a culture of continuous learning and lean into diverse perspectives, encouraging all voices to be heard and honoring the wisdom of Metaptmumk - 'all-around seeing,' a multidimensional way of knowing, doing and being that reinforces positive, reciprocal relationships between Indigenous and non-Indigenous peoples, while decolonizing western knowledge and supporting an intersectional lens to cultivate warm, reciprocal relationship - while engaging meaningfully with the provincial community social services sector, Indigenous communities and agencies.

Discover more about our agency services and work culture at

If you feel a connection to our values and work, we'd love to hear from you

Click the "Apply for This Job" Button.

We appreciate your interest, but kindly note that due to the high number of applications we receive, only shortlisted applicants will be contacted.

We acknowledge that arc programs is situated in the ancestral, traditional and unceded territories of the Syilx peoples in the Okanagan and West Kootenay regions. We also acknowledge the Métis peoples and the Inuit who reside in these regions.