Administrative Assistant - Toronto, Canada - University of Toronto

University of Toronto
University of Toronto
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Date Posted:11/23/2023


Req ID: 35095


Faculty/Division:
Faculty of Applied Science & Engineering


Department:
Institute of Biomedical Engineering


Campus:
St. George (Downtown Toronto)


Position Number:


Description:


About us:


The Institute of Biomedical Engineering (BME) is a multidisciplinary research community where investigators across engineering, medicine and dentistry collaborate to develop innovative solutions that address global challenges in human health.

Located in the heart of Canada's largest health-care research network, our faculty offer quality education to students who receive training in biomedical and clinical engineering.

These highly experienced faculty have been involved in launching more than 20 start-up companies and driving three major biomedical engineering commercialization ventures.


Your opportunity:

BME embraces a positive work culture that aims to foster professional growth and development and a meaningful life balance. Employees are supported in their work through collaborative tasks, assignments, and job-specific skill training.


Your responsibilities will include:


  • Providing detailed information to students on program and/or course requirements
  • Scheduling appointments for prospective students, applicants, and current students to address individual needs
  • Acting as the first point of contact for general enquiries
  • Scheduling rooms for deferred examinations
  • Determining logístical details and activities for events and/or programming
  • Liaising with stakeholders to coordinate space and resource requirements
  • Handling sensitive and/or confidential information

Essential Qualifications:


  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience
  • Minimum two years related experience in customer service and administrative support
  • Must have experience working with students in a postsecondary academic environment
  • Demonstrated experience with ROSI, ACORN and Quercus or equivalent systems
  • Intermediate skills with Microsoft Office Suite (Word, Excel, Outlook) or equivalent systems
  • Good initiative, judgement, tact and discretion with proven attention to detail and organizational skills
  • Ability to manage conflicting priorities and deadlines, quickly adapt and learn new processes
  • Excellent communication (both oral and written) skills
  • Superior customer service and interpersonal skills with a demonstrated positive attitude and service orientation towards students, staff and the public
  • Ability to work independently, under direction, as well as in a team environment
  • Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment

To be successful in this role you will be:

  • Communicator
  • Organized
  • Possess a positive attitude
  • Resourceful
  • Responsible
  • Tactful

Closing Date: 12/04/2023, 11:59PM ET


Employee Group:

USW

Appointment Type:
Budget - Term


Schedule:
Full-Time


Pay Scale Group & Hiring Zone:


Job Category:
Administrative / Managerial

**Lived Experience Statement
More jobs from University of Toronto
See all jobs of University of Toronto