Resource Services Secretary - Milton, Canada - Ontario Ministry of Education

Description

Job ID: Competition # PDSB24-046)

The Ministry of Education, Ernest C. Drury School for the Deaf, Provincial and Demonstration Schools Branch requires a highly skilled and motivated individual to provide secretarial/administrative services to the Principal, Resource Services Program and support the delivery of the resource services programs. Provincial and Demonstration Schools operate schools and after school programs with the tradition and reputation for meeting the academic, personal, social, emotional and developmental needs of the individual children.

Join the team that's making a difference in the lives of Ontario's children and youth. The Ministry of Education, Ernest C. Drury School for the Deaf in Milton has an exciting opportunity for a Resource Secretary.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role you will provide the following secretarial and administrative support services to the Principal of Resource Services program.
You will:

• Prepare a variety of documentation
  
• Take minutes/notes
  
• Answer calls/greet visitors/respond to general inquiries
  
• Arrange for meetings between ASL Interpreters for staff and families
  
• Manage schedules/calendars
  
• Establish/maintain filing/correspondence/bring forward system
  
• Maintain and order supplies as required and prepare financial statements/reports and deliver in alternate formats as necessary
  
• Undertake various other clerical and administrative tasks as assigned
  
• Update and Maintain education specific database
  
• Perform Student Record Maintenance
  
• Lead Event Planning and Coordination
  
• Possess knowledge of school operation
  
• Support teaching staff with timesheet recording
  
• Field public inquiries
  
• Special projects and other duties as assigned by the principal
  
• Work collaboratively in a team-based environment

How do I qualify?

Knowledge and Experience

• Advanced administrative/secretarial experience;
  
• Demonstrated knowledge of office practices and administrative procedures;
  
• Experience with managing the Student Information System;
  
• Proficiency in preparing, formatting and coordinating a range of correspondence and documents.
  
• Demonstrated knowledge to prepare reports and data results.

Technical Skills

You have:

• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications;
  
• Demonstrated experience using office equipment including photocopiers and facsimile machines.

Organizational, Reasoning and Problem Solving Skills

You have:

• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas;
  
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines;
  
• Reasoning and problem-solving skills to determine appropriate action for sensitive inquiries;
  
• Ability and knowledge of FIPPA - Privacy Laws and Confidentiality.

Communication and Customer Service Skills

You have:

• Fluency in American Sign Language (ASL);
  
• Excellent communication and interpersonal skills to provide effective in-person and telephone reception and the ability to use VRI, and exchange information with clients and/or the public;
  
• Ability to provide messages using school messenger;
  
• Ability to provide information to stakeholders, parents and students in a courteous and professional manner;
  
• Proven written communication skills to draft letters and memos.