Legal Secretary - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Ministry of the Attorney General requires an experienced and highly motivated Legal Secretary to support multiple counsel in a busy litigation practice at the Legal Services Branch with the Ministry of Finance.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

prepare a variety of correspondence including letters, memoranda, reports, opinions, briefing notes and legal documents;

- update a log to include legal documents and correspondence, and maintain filing systems;
- provide administrative services such as handling incoming calls, responding to routine inquiries, handling incoming/outgoing mail, etc;
- coordinate travel accommodations, meetings, proceedings/court appearances, appointments and conferences;
- research information in law library for references, citation and statutes to include in legal documents;
- liaise with ministry staff, members of the legal profession and the public.

How do I qualify?:

Mandatory:

You are able to type 50 words per minute (wpm) and dicta to Ministry standards.

Legal Knowledge:

You demonstrate knowledge of legal terminology in a litigation environment to ensure correct procedures are followed and to prepare complex legal documents.
You have legal secretarial/administrative experience and demonstrate knowledge of legal office methods.

Organizational and Analytical Skills:

You are able to set priorities while meet conflicting deadlines in a high pressure environment.
You demonstrate analytical skills to assess confidentiality issues regarding disclosure of information.
You exercise sound judgment and initiative to work independently and perform tasks with mínimal guidance.

Communication and Interpersonal Skills:

You have oral communication and interpersonal skills to liaise with counsel, court officials, senior Ministry officials and members of the public.
Your written communication skills allow you to prepare letters, memoranda, reports and legal documents, and enter, track and update case management systems.

Other Essential Skills:

You are proficient with computer software and file management/docketing systems such as LSIS, Elite, Word, Excel, Outlook and PowerPoint.
You have knowledge of record retention and archiving procedures to prepare and retrieve files.

Additional Information:

Address:

2 Temporary, duration up to 6 months, 777 Bay St, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, February 16, 2023
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.