Administrative & Operations Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:06/05/2023

Req ID:31711

Faculty/Division:
Office of Governing Council

Department:
Office of Governing Council

Campus:
St. George (Downtown Toronto)

Description:

***Working independently under the general direction of the Director, Operations, the Administrative and Operations Assistant will provide a high level of administrative and operational support to the Office of the Governing Council. The incumbent serves as the receptionist/coordinator and first point of contact for general enquiries for the Office of the Governing Council portfolio.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, independent judgement, and a need to maintain absolute confidentiality.

The incumbent must present a professional image in the Office of the Governing Council by interacting knowledgeably and courteously with many people including the Chair of the Governing Council, governors, senior administrators, faculty, staff, students, community members and colleagues within the Office.

As part of a team, the incumbent must be a highly motivated and energetic individual who enjoys the challenge of working in a dynamic and fast-paced environment.

The incumbent, where appropriate, must also be able to take initiative, be proactive, and be able to trouble-shoot and multitask.

Qualifications

Education:

Bachelor's degree or comparable combination of education and experience. Training in office administration.

Experience:

Minimum of five years related administrative support experience, preferably in a postsecondary environment.
Demonstrated experience liaising with senior administrators, responding to and handling matters of a complex, confidential and sensitive nature and working in a fastpaced work environment.

Skills:

Familiarity with SharePoint, Dynamics, and Drupal is an asset.
A willingness to maintain/update knowledge as technology advances.
Must demonstrate meticulous approach to work and strong attention to detail and accuracy.
Must have excellent organizational and planning skills.
Must demonstrate ability to track, manage, and compile information and data.

Other:

Must have the ability to: deal in a responsive, highly professional and timely manner with contacts on behalf of the Office.
Enthusiastic and friendly with a demonstrated customer service orientation.
Excellent oral and written communication and interpersonal skills.
Strong analytical, decisionmaking, problem solving and organizational skills.
Ability to work cooperatively and collegially with other team members.
Demonstrated ability to draft clear and concise correspondence.
Demonstrated initiative, accuracy, and meticulous attention to detail.
Demonstrated ability to maintain confidentiality and exercise discretion with confidential information; tact, professionalism, reliability.
Superior organizational and time management skills in planning, executing, and completing tasks in relation to work priorities.
High degree of political acuity and the ability to maintain professional interactions at all levels in a manner that engenders support and cooperation.
Ability to work well under pressure with frequent interruptions to meet deadlines to balance the competing demands of routine work with the requirements of new piorities.
Good knowledge of the University and its policies. Ability to work with mínimal supervision.

Closing Date:06/18/2023, 11:59PM ET

Employee Group:
Salaried

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:C- Hiring Zone: $59,453 - $76,100 - Broadband Salary Range: $59,453 - $92,746

Job Category:
Administrative / Managerial