Executive Assistant - Toronto, Canada - Greybrook

Greybrook

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Greybrook Realty Partners

Greybrook Realty Partners is a Toronto-headquartered private equity real estate investment firm that invests and actively manages residential, commercial and mixed-use developments across North America.

The firm offers investors the unique opportunity to partner alongside leading real estate developers in the development and construction of new real estate assets and value-add investments.

Greybrook and its affiliates have invested in over 100 real estate projects in Canada and the United States with over $2 billion in equity deployed and an estimated gross development value of CAD $30 billion.

Overview of Position

Responsibilities

Manage the CFO's calendar, including scheduling and coordinating meetings.
Proactively identify and resolve scheduling conflicts, ensuring the CFO's time is optimized.
Prepare meeting agendas, materials, and presentations as requested.
Attend meetings, record minutes, and provide followup on action items as needed.
Maintain and organize files, ensuring easy accessibility and retrieval of information.
Organize travel arrangements for the team.
Conduct research, compile data, and prepare reports or presentations as requested.
Assist with the planning and execution of company events and special projects.
Proactively offer assistance to other areas of the business, with an ability to identify opportunities to jump in and create value.
Build and maintain effective working relationships with internal and external stakeholders.
Support other senior team leads on a variety of tasks and initiatives, as required.
Other responsibilities as needed.

Qualifications and skills:

Bachelor's degree in business administration or a related field preferred.
At least two years of experience as an Executive Assistant or a role with similar responsibilities.
Experience in Real Estate would be an asset.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills, with bilingualism (French and English) as an asset.
Demonstrate attention to detail, thoroughness, and organization skills.
Ability to work in a team and individually in a fastpaced environment.
Flexibility to work outside regular business hours when necessary.